Trade Operations & Compliance Specialist

Job Description

We are seeking a detail-oriented and proactive Trade Compliance & Operations Specialist to manage and oversee flow of import and export international shipments, ensure compliance with country global trade regulations & procedures, and coordinate with suppliers, freight forwarders, and customs agents. This position requires close coordination with cross-functional teams, service providers and regulatory bodies to mitigate risks, maintain documentation integrity, and uphold company’s standards for ethical and compliant global commerce.

The ideal candidate must have strong knowledge of import/export documentation, logistics, and international, country trade laws & regulations.

Key Responsibilities:

1. Operations:

• Plan, coordinate, and execute all import and export activities, consisting of instruments, reagents, and consumables.
• Prepare and verify shipping documents including - Commercial Invoices, Packing Lists, Bills of Lading / Airway Bills, Pre0filing declarations, Certificates of Analysis (CoA), Material Safety Data Sheets (MSDS), Import Permits and End-Use Certificates, and perform post clearance checks on accuracy.
• Maintain strict compliance by validating that all declared classifications are accurate, applicable duty exemptions are correctly utilized, and GST declarations reflect the appropriate notification references, serial numbers, and tax rates.
• Ensure timely clearance of shipments through customs and other regulatory bodies.

2. Regulatory Compliance:

• Ensure compliance with: DGFT (Directorate General of Foreign Trade), CDSCO (Central Drugs Standard Control Organization), IATA (for Dangerous Goods), WCO (World Customs Organization)
• Apply for and manage import licenses, NOCs, and duty exemptions.
• Coordinate with external regulatory consultants for any compliance documentation and audits.

3. Vendor & Stakeholder Coordination:

• Liaise with, international suppliers and manufacturers, Freight forwarders and customs brokers, Internal departments (QA/QC, Regulatory Affairs, Procurement).
• Monitor performance metrics of forwarders and customs brokers to ensure alignment with established SLAs; proactively implement corrective actions to address any deviations or service disruptions.
• Engage proactively with internal stakeholders to drive fulfillment of high-priority orders and ensure seamless operational support.

4. Documentation & Record Keeping:

• Maintain accurate and up-to-date records of, Shipment tracking and delivery confirmations, Regulatory filings and licenses, Inventory movement related to imports/exports
• Prepare monthly reports on shipment status, delays, and cost analysis.

5. Risk Management & Troubleshooting:

• Proactively identify and resolve issues related to, customs holds or rejections, Delays in documentation or shipment, Non-compliance with international trade laws
• Maintain contingency plans for critical shipments.

6. Metrics:         

• No Fines and Penalties
• Best in Class Custom Clearance TAT.
• Best Practice solutions for vendor and customs broker management, SLA tracking
• All legal compliance in place and measured
• Alignment with Agilent policy and procedure

Qualifications

7. Qualifications and Work experience:

• Bachelors, post-Graduate degree in any discipline
• Minimum years 10 years of relevant experience in import/export operations within pharmaceutical, biotech, or scientific equipment industry.

8. Preferred Skills:

• Knowledge on Import & Export procedures INCOTERMS, DGFT, IVL, SCOMET, BIS, FSSAI, CDSCO, chemicals and compliance related regulations, requirements
• Knowledge in SAP GTS production and CP0 in triggering the Import/Export invoice and IC Invoice.
• Hands on experience of working with private bonded warehouses and distribution of imported goods in the country.
• Knowledge on US export controls, IVL, RPL screening
• Demonstrated understanding of customs / trade compliance & preferably been heavily involved in related operations activities.
• Demonstrated excellent analytical, problem-solving, writing, interpersonal and communication skills.
• Self-starter, creative, exhibits ownership, initiative and able to work as a team.
• Innovative, highly motivated, proactive with strong leadership, growth potential, be willing to stretch and results oriented.
• Ability to work in an autonomous environment.
• Ability to analyze complex trade data, identify issues, and implement effective solutions.
• Good communication skills, fluency in English language is required.

Additional Details

This job has a full time weekly schedule.

Our pay ranges are determined by role, level, and location. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training. During the hiring process, a recruiter can share more about the specific pay range for a preferred location. Pay and benefit information by country are available at: https://careers.agilent.com/locations

Agilent Technologies Inc. is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other protected categories under all applicable laws.Travel Required: OccasionalShift: DayDuration: No End DateJob Function: Manufacturing