The Talent Acquisition Coordinator is an integral part of our Talent Acquisition team, supporting the administrative and operational aspects of the hiring process from scheduling interviews and preparing offer letters to maintaining systems, tracking data, and ensuring a seamless candidate experience. You’ll collaborate across teams in the US, UK, and South Africa, gaining visibility into a global recruiting operation and the opportunity to grow your skills in recruiting, coordination and systems.
This role reports to the Head of Talent Acquisition and partners closely with recruiters, hiring managers, People Partners, and People Operations.
The person we want is highly organized, proactive, and detail-oriented. You bring a strong sense of ownership and enjoy keeping processes on track, calendars aligned, and information accurate. You are strong at creating order, spotting what’s missing, and ensuring day-to-day recruiting operations run smoothly. Above all, you care deeply about the candidate experience. You understand that every interaction reflects MOO’s brand and are committed to delivering a seamless, professional, and welcoming experience for every applicant.
This role will be 11:00 - 19:00 to ensure both UK and US teams are supported.
Responsibilities
Coordinate and schedule interviews across multiple time zones, ensuring a smooth and positive candidate experience.
Manage recruiting calendars and logistics for candidates, recruiters, and hiring teams.
Ensure all Talent Acquisition tracking systems are accurate, up to date, and reflective of real-time hiring progress.
Prepare offer letters and support the administrative aspects of the hiring process.
Maintain data integrity across recruiting systems including Lever, Spoke, and related tools.
Support onboarding and pre-employment administrative processes as needed.
Troubleshoot scheduling or system issues and proactively flag process gaps.
Assist with updates to job postings, careers page content, and employer branding materials.
Contribute ideas to improve recruiting coordination, candidate communications, and hiring operations.
About You
You’re curious, resourceful, and calm under pressure. When scheduling conflicts, system hiccups, or process gaps arise, you troubleshoot thoughtfully and communicate clearly. You ask smart questions, stay organized, and adapt quickly when priorities shift, always ensuring candidates and hiring teams feel informed and supported.
You use sound judgment in managing day-to-day coordination activities, from prioritizing interview schedules to handling sensitive information with discretion. You know when to escalate issues and how to balance urgency with accuracy and care.
You thrive in an administrative and coordination-focused environment where attention to detail matters. You enjoy bringing structure to busy workflows, managing multiple requests simultaneously, and finding ways to make scheduling, communication, and processes more efficient for everyone involved.
You’re a collaborative and dependable partner to recruiters, hiring managers, and candidates. You communicate proactively, follow through consistently, and are always willing to jump in and support the team when things get busy.
Nice to Haves
Previous experience in a recruiting coordinator, administrative, operations, or support role is a plus, though curiosity, organization, and initiative matter most.
Proficiency in Google Workspace and familiarity with tools like Lever, Greenhouse, or other ATS platforms is a bonus.
Experience coordinating across multiple time zones or supporting fast-paced teams is helpful.
Skills Required
- Highly organized
- Strong sense of ownership
- Detail-oriented
- Experience with scheduling across time zones
- Experience with recruiting systems like Lever
What We Do
At MOO, we love great design and believe it can work wonders for every business. That’s why we make it simple to create beautiful, expertly crafted business stationery and promotional materials that’ll help you start conversations, open doors and strengthen relationships. MOO launched in 2006 and aims to disrupt the trillion dollar global print industry by combining the values of professional design with accessibility and reach of the web. With rapid annual growth, MOO has become one of the fastest growing print businesses in the world and has over 300 employees across the UK and US London, Boston, Lincoln RI, and Denver CO. We believe in supporting our people to be themselves and be successful – because that’s what makes MOO a great place to work. We’re always looking for bright minds and bushy attitudes, so from software developers to social media specialists, copywriters to customer service heroes, we know we’re only as good as the teams we’ve built. If this sounds like you or someone you know, check out our vacancies and get in touch. Be part of something brilliant.
