Supplier Onboarding Executive

We identify and shape places that create opportunity, enhance quality of life, and bring joy to the people connected to them.

This is how we’ve created the UK’s leading portfolio of urban places and one of the largest real estate companies in Europe.

Our £10 billion portfolio is built around premium workplaces, the country’s pre-eminent retail platform, and a residential pipeline that will redefine urban life.

We’ve honed this ability over 80 years. Spotting the opportunities, building the partnerships, and continually adapting to shape the places that meet the needs of a changing world.

Places where life happens. Where businesses grow. And where cities are defined.

Location

The candidate will be based at our head office, 80 Victoria Street, London, SW1E 5JL.  This is a flexible role with a minimum of three days per week in the office.

The role

Data Management Responsibilities

• Supporting accuracy reviews of supplier data Proactis, including but not limited to:

  • Supplier segmentation status

  • Terms and conditions

  • CIS Status and UTR number

  • Bank details

  • Supply Chain Commitment sign ups

  • Insurance details

  • Supplier Remittance email addresses

  • VAT number

• Accountable for ensuring supplier bank details checks and changes are compliant with the key controls (including verification call backs to the supplier).

• Accountable for placing stops on suppliers in Proactis and D365, issuing comms to the supplier’s business owner following a downgrade in a supplier’s credit rating.

• Approval of supplier changes / new suppliers and supplier payment terms in D365.

• Setting up of tenant/intercompany suppliers directly in D365.

Principle Accountabilities

Day to Day Responsibilities

• Accountable for compliance and supporting the reporting of the supplier onboarding key controls:

  • Setup and approval of new suppliers

  • Upfront evaluation of new suppliers

  • User access – Proactis

  • Validation of changes to the supplier master data (including bank details)

  • Review of dormant suppliers

• Review new supplier requests and liaise with the Category Managers to determine if there are alternative sources of supply from within our exiting supply chain or to onboard the supplier.

• Issuing the appropriate risk questionnaire(s) to the supplier being onboarded to address the risks identified in the new supplier form.

• Liaison with the risk questionnaire owner to ensure their evaluations are completed in the agreed SLA.

• Accountable for credit checking including Politically Exposed Persons (PEP) and Sanction Screening suppliers and escalating to the Category Manager / business owner when the minimum threshold is not met.

• Provide updates to the supplier and supplier business owner on the progress of a supplier onboarding.

• Ensuring the supplier onboarding governance is followed and updating Proactis when a supplier is approved or marked as inactive.

• Escalating any concerns with a supplier’s progress / evaluation to the Supplier Onboarding Manager.

• Completing and returning supplier credit application forms without signing up to the supplier’s terms and conditions.

• Monitoring and timely responses to emails sent to the supplier mailbox and resolving ICE rejections regarding supplier master data queries.

Essential Criteria

• Good understanding and experience in using supply chain management technology

• Excellent Excel skills

• Good business partnering / customer service skills

• Excellent written and verbal communication skills

• Good stakeholder management skills

At Landsec, we value diversity & inclusion. We work to better reflect the diversity of the communities we work within and empower everyone who works at Landsec to realise their potential.

We strive to ensure all our information, and services are accessible to and usable by everyone. If you would like to receive any information in a different way or would like us to do anything differently to help you apply for our roles, please get in touch with our recruitment partners by emailing [email protected]

To find out more about our approach, visit our Diversity and Inclusion page.