The Role
Manage and record all inventory transactions in Zoho Inventory, reconcile physical stock, coordinate procurement and purchase orders, maintain workshop and fuel records, support audits, and ensure compliance with procurement and inventory control procedures.
Summary Generated by Built In
Job Summary:
The Stores Administrator is responsible for ensuring accurate, timely, and complete recording of all inventory transactions while maintaining the integrity of stock records across the company's site stores. The role oversees inventory receipts, stock issuance, procurement coordination, stock reconciliations, fuel and workshop records, and compliance with procurement and inventory procedures. By maintaining accurate inventory data within the Zoho Inventory Management System, the Stores Administrator supports operational efficiency, cost control, and informed business decision-making.
Responsibilities:
- Record and verify all inventory receipts, ensuring deliveries match approved purchase orders and supplier documentation.
- Process and maintain accurate records of all stock issues, returns, transfers, and inventory adjustments in the Zoho Inventory Management System.
- Coordinate procurement workflows, including requisition processing, purchase order preparation, supplier quotation coordination, and approval tracking.
- Monitor inventory levels and reconcile physical stock with system records, investigating and resolving stock discrepancies.
- Maintain workshop job cards, vehicle maintenance records, fuel logs, and odometer readings to support fleet operations.
- Track and control the issuance of fuel, diesel, balloon gas, and other operational consumables while ensuring proper authorization and documentation.
- Ensure compliance with company procurement, inventory, and financial control procedures by maintaining complete audit trails and accurate documentation.
- Support internal and external audits by preparing inventory records, procurement documents, and stock reports.
- Maintain organized filing systems for goods received notes, invoices, requisitions, purchase orders, and other inventory-related documents.
- Perform any other duties assigned by management to support operational and administrative requirements.
Requirements
- Diploma or Bachelor's Degree in Accounting, Finance, or a related field.
- At least 1 year of experience in inventory, stores administration, accounting, or a related role.
- Experience using inventory management systems (preferably Zoho Inventory), accounting software, and Microsoft Excel.
- Strong attention to detail with excellent accuracy in data entry and record management.
- High level of integrity, accountability, and professionalism.
- Strong organizational and time management skills.
- Good communication and interpersonal skills.
- Ability to maintain accurate inventory records and work effectively within established procurement and internal control procedures.
Skills Required
- Diploma or Bachelor's Degree in Accounting, Finance, or a related field
- At least 1 year of experience in inventory, stores administration, accounting, or a related role
- Experience using inventory management systems (preferably Zoho Inventory)
- Experience with accounting software
- Proficient in Microsoft Excel
- Strong attention to detail and accuracy in data entry and record management
- High level of integrity, accountability, and professionalism
- Strong organizational and time management skills
- Good communication and interpersonal skills
- Ability to maintain accurate inventory records and follow procurement and internal control procedures
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
Shugulika Africa Limited is a quality service provider with over 12 years of industry experience, specializing in recruitment, headhunting, HR consulting, training, payroll services, and other HR services.
.jpg)
