Staff Accountant

FLSA Classification: Exempt

Reports To: Accounting Manager

Work Location: Hybrid

Job Summary

The Staff Accountant supports the organization's day-to-day accounting operations through transaction entry, accounts payable processing, grant and contract invoicing, accounting documentation, and month-end close support. This position operates within a structured preparer-reviewer environment, with the Accounting Manager responsible for review and approval of accounting activity. 

Include the following and other duties as assigned:

General Accounting

• Enter and code bank and credit card transactions in QuickBooks.
• Maintain accurate transaction documentation and supporting records.
• Research and resolve routine transaction discrepancies, escalating issues to the Accounting Manager as appropriate.

Accounts Payable

• Enter and code vendor bills to the appropriate accounts, departments, grants, and programs.
• Maintain accurate and complete vendor records.
• Prepare vendor bills and payments for Accounting Manager review and approval prior to release.
• Research and resolve routine vendor discrepancies.

Accounts Receivable

• Prepare grant and contract invoices based on approved supporting information.
• Compile and maintain required supporting documentation for invoices.
• Track invoices and outstanding payments and communicate follow-up items to the Accounting Manager.

Month-End Close Support

• Assist with month-end close activities and supporting schedules as directed by the Accounting Manager.

Audit Support

• Compile and organize accounting documentation and supporting schedules requested by the Accounting Manager for audits, grant reviews, and other compliance activities.