Staff Accountant PT 2026

Position Information

Department: Administration-Accounting/Finance

Reports To: Accounting Director

Supervises: Accounting Assistant and volunteers

Level of Responsibility: Staff

Collaborates Closely With: The Human Resources department, the other members of the Accounting and Payroll team as well as the various departmental Ministry and Administrative Support groups.

Helps Lead and Shepherd Following Roles: The Accounting Assistant and Welcome Desk or Accounting Volunteers

Summary of Position

The Staff Accountant role helps strengthen church ministries by providing accurate, timely financial information through consistent accounting policies and practices. This enables ministry leaders to make sound financial decisions for their respective areas and the church as a whole. Additionally, the role involves collaborating with other staff to ensure vendors are paid promptly and expenses are managed effectively, so that the church practices good stewardship of the congregation's donations. These practices ensure the smooth and accurate payment of purchases and services, contributing to the efficient financial management of the church.

Essential Functions

1. Administer the SAP Concur program to manage invoices, expense reimbursements, and church credit cards as well as to train and assist its users.

2. Process payments to vendors (by check, ACH, or church credit card) and reimbursements to staff promptly and accurately, ensuring smooth financial transactions and maintaining trust in the church's financial operations.

3. Prepare and distribute monthly financial reports comparing actual results to budgeted figures for each ministry area or department, providing them with the information needed to track expenditures and make prudent financial decisions throughout the year.

4. Perform all financial close duties at month-end and year-end, including thorough reconciliations within the accounting system, to uphold data integrity and internal controls, and provide necessary support for the external audit.

5. Provide back up support to the Payroll coordinator and ensure all payroll related transactions are accurately booked to the accounting system.

Other Key Responsibilities

• Participate in Christ Church staff life by attending all-staff meetings, church sponsored events, worship, training events and contributing to a culture of collaboration and encouragement.
• Support church-wide initiatives and special events – assist with Christmas, Easter, Mother’s Day services, outreach and mission events by serving in flexible roles beyond primary ministry responsibilities.
• Engage in ongoing personal and professional development through training, reading, coaching or mentoring, in order to grow as a leader and servant of Christ.
• Collaborate across ministries to ensure alignment, share resources, and strengthen unity on our staff teams.
• Demonstrate and model Christ Church’s core values in daily work, relationships and service to others.
• Maintain a posture of flexibility by assisting with projects or assignments outside the immediate scope of the role when needed.
• Contribute to a culture of grace, care and prayer by being available to support, encourage and pray with staff and volunteers and congregants as appropriate.
• Train new users on SAP Concur, assist current users with questions and issues, and maintain the database of users, vendors, and accounting codes to ensure accurate and efficient financial operations.
• Review the accuracy of all amounts due to vendors and expense reimbursements ensuring proper approvals and recording within the church’s financial systems.
• Oversee the twice-monthly vendor payment processing, verifying the accuracy of all amounts and ensuring proper approvals and recording within the church’s financial systems.
• Oversee the process for recording bank account debits for vendor services, ensuring each transaction matches approved invoices and is coded to the correct account in the church’s general ledger.
• Review and approval of all church credit card activity to ensure all expenditures are accurately reported and accounted for in financial records.
• Prepare bi-weekly payroll-related journal entries and reconciliations.
• Provide back up for the Payroll coordinator as needed while on vacation or during year end benefits open enrollment period.
• Maintain compliance with state reporting and prepare sales tax filing requirements.
• Maintain list of Independent contractors and issue annual 1099 statements.
• Prepare analysis for special reports or projects as requested for Accounting Director or CFO.
• Review monthly budget to actual financial reports and listing of expenses to ensure expenses by department were booked accurately and identify and investigate significant budget overages.
• Upload the annual One Fund budget by Fund/department/GL account to the ShelbyNext ledger.
• Perform all financial close duties (transfer entries, etc.) at month-end and year-end, including thorough reconciliations within the accounting system, to uphold data integrity and internal controls, and provide necessary support for the external audit.
• Administer the ShelbyNext ledger with responsibility of maintaining the chart of accounts (including GL accounts, departments and project codes) and reporting structure as well as developing special reports as deemed necessary.
• Work with the Missions Department to issue quarterly support payments to missionary partners, including reconciling the ShelbyNext ledger activity to the annual Missions budget and maintaining an accurate list of mission partners in the ShelbyNext ledger.
• Process payments for fixed asset purchases, ensuring items are capitalized in accordance with the church’s accounting policies, and maintain an asset listing—including additions and disposals—for annual depreciation calculations for the audited financial statements.
• Responsibility for mentoring and reviewing and approving all work done by Accounting Assistant to ensure accuracy in payments made or booking to the ShelbyNext ledger.

 

Required Qualifications

Education: Bachelor’s degree in Accounting, Finance, or related field required.

Preferred Qualifications

Experience: 4+ years of accounting experience. Experience with fund accounting and nonprofit financial reporting preferred. Experience with Microsoft Excel, Word and Outlook, SAP Concur and ShelbyNext or other accounting systems is preferred. Experience in office (preferable service-related industry), church, or other non-profit sector.

Spiritual Development

• Support and model individual spiritual formation i.e. Worship, Grow and Serve.  (Weekly worship, prayer, scripture reading, small group, volunteering/service, etc.).
• Regularly attends worship and participates in ministry events at Christ Church or a Christ Church campus unless exempted by Christ Church leadership.
• Seeks opportunities and participates in authentic worship, exalting and enjoying God as one of life’s greatest purposes and pleasures.
• Lives as an attractive witness, living to draw others to Christ in personal, daily mission.
• Intentionally seeks to become like Jesus, growing purposefully and intentionally.
• Values and contributes to genuine community, doing life together with colleagues and congregation.
• Enrolls in genuine service, living a life of service, humility and generosity.
• Engages fully in life-changing love by loving people extravagantly

 

Ministry Traits

• Detail-oriented with high capacity to manage multiple projects at high level of detail and organization.
• Desire to continuously learn and serve others.
• Honest and trustworthy.
• Integrity for work habits and results.
• Ability to discern needs and respond appropriately, sensitively and proactively.
• Appreciation for own and others’ giftedness.
• Ongoing desire and effort to grow more Christ-like in character.
• Able to keep high degree of confidentiality.
• High degree of professionalism.
• Approachable and accessible.

 

 

Physical Demands & Work Environment

The role requires sitting or standing at a desk for prolonged periods and operating a computer keyboard for most of the workday.

Work Schedule

Sunday

Monday

Tuesday

Wednesday

Thursday

Friday

Saturday

Morning

4

4

4

Afternoon

4

4

4

Evening

Total hours

8

8

8

Total Weekly Hours

24

 
QualificationsCore Competencies

• Strong attention to detail, accuracy, and organizational skills.
• Excellent problem-solving and analytical abilities.
• Ability to maintain absolute confidentiality regarding financial, payroll, employee and work-related information.
• Effective oral and written communication skills with staff, volunteers, and leadership, conveying kindness, patience, and flexibility.
• Maintain appropriate internal control procedures for financial matters and meticulous controls over cash.
• Preferred experience with working on a team and supervising staff or volunteer
• Communicates with clarity and warmth across diverse audiences
• Demonstrates integrity, humility, and alignment with Christ Church’s values
• Collaborates effectively across teams and ministries
• Organizes and prioritizes work to meet goals with excellence
• Learns quickly and adapts to new tools, systems, and challenges
• Resolves conflicts constructively and maintains healthy relationships
• Innovates and improves ministry systems to better serve people