Sr. Vehicle Drafting Analyst

SUMMARY

Maintains responsibility for daily vehicle drafting file creation, monitoring, and issue resolution. Is authorized to utilize Oracle Vehicle System(s) and bank web-portal to create ACH banking file to draft against retailer floorplan accounts. Coordinates with Subaru of America (SOA) Distribution/Logistics, Information Technology (IT), Subaru Financial Services (SFS), and Regional personnel to investigate and reconcile system receipts-related issues, banking floorplan updates, and floorplan holds. Maintains responsibility for the daily Independent Distributor drafting process from SOA system file creation to Letter of Credit (L/C) document generation and distribution. Handles most non-standard situations independently.

MAJOR RESPONSIBILITIES

• Exercises authority to utilize the Oracle Order Management/Accounts Receivable (A/R) module in conjunction with bank portal systems to create and import the daily Regional retailer and Subaru Financial Services (SFS) vehicle drafting ACH files for revenue collection on wholesale, fleet, and demo vehicles (averages $70 million in daily drafting).

• Implements, educates, and collaborates with Regional Distribution Managers to monitor and update all Finance Hold retailers by Region; this prevents drafting against retailers that are going through a buy/sell, change of bank servicer, or over their floorplan line limit.   
• Independently interprets, investigates, and resolves all vehicles that appear on the daily Drafting Exception report.     
• Oversees the collection for employee purchases and delivered damaged vehicles. Ensures the proper collection and accounting booking of receipts.   
• Administers and maintains the Subaru of America (SOA) retailer banking information in Oracle, ensuring that bank floorplan(s) for Wholesale and Subaru Service Loaner Program (SSLP) are accurate.
• Prepares daily drafting of Subaru of New England (SNE) and Subaru Distributors Corporation, Inc. (SDC) Letter of Credit (L/C) billing documents, updates and monitors L/C credit line limits, and delivers vehicle draft activity summary to SDC.
• Independently administers all forms of Return Material Authorization (RMA) and coordinates with impacted groups (Regional and Field, Distribution, and Information Technology [IT] teams).
• Serves as lead administrator of the SOA Department Purchasing Card program comprising all SOA Departments, Regions, and Travel Card ($3.6 million in monthly revolving credit). Ensures accurate invoicing and general ledger (GL) accounting.
• Actively participates in the annual external/internal audit walkthroughs. In conjunction with Lead Vehicle Drafting Analyst (VDA), reviews and updates process flow schematics.

ADDITIONAL RESPONSIBILITIES

• Maintains responsibility for all backup duties related to the Lead VDA position; can perform this task without oversight for potentially extended periods of time, as needed.

• Works directly with internal and external audit teams during the quarterly/annual audit as it pertains to retailer drafting and floorplan documentation. Independently represents the Vehicle Drafting function during annual audit walkthroughs, speaking to all questions and providing all needed information.
• Implements SOA documentation retention policy related to retailer floorplan bank documentation. 
• Maintains sole responsibility for monitoring SDC L/C outstanding balances and collaborating with Distributor for any adjustments in line.
• Performs month-end reconciliations of ledger accounts related to vehicle receivables, completing this function on behalf of the Lead VDA as needed due to workload or absences.
• Verifies vehicle vessel arrivals at SNE/SDC ports and coordinates payment collection of vessel units, completing this function on behalf of the Lead VDA as needed due to workload or absences.

REQUIRED SKILLS & PERSONAL QUALIFICATIONS

• Ability to communicate effectively and timely when resolving drafting, shipping, and finance hold issues with financial institutions, retailer personnel, and Subaru of America (SOA) departments (Accounting, Sales, Distribution, Logistics, Information Technology [IT]).

• High level of credibility and reliability as this position is authorized to transfer large sums of money from retailer bank accounts.
• Ability to multi-task and work independently under daily time constraints since many issues that are not resolved within the day could result in inventory not in retailer stock to be sold.
• Knowledge of Oracle E-Business Suite (EBS) applications.
• Proficient in Microsoft Office Suite (Excel and Word).
• Ability to work independently with minimal supervision.
• Critical thinker with strong analytical and problem-solving skills.

EDUCATION & EXPERIENCE REQUIREMENTS: Bachelor's degree with 4-6 years of work experience utilizing analytical skills and 4-6 years of accounting experience preferred.

WORK EXPERIENCE 

• Office Location: Camden, NJ apart of the Greater Philadelphia Area (Philly)

• Hybrid Role: Hybrid Role - Remote work 2 days per week (after 90 days) [Wednesdays & Fridays]

COMPENSATION: The recruiting base salary range for this full-time position is $75,000 - $85,000 / year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on your performance. (Internal Job Grade: P2) 

WHY JOIN US? In addition to competitive salary, Subaru offers an amazing benefits package that includes:

   Total Rewards & Benefits:

• Medical, Dental, Vision Plans

• Pension, Profit Sharing, and 401K Match Offerings

• 15 Vacation days, 5 Floating Holidays, 5 Sick days, and 9 Company Holidays

• Tuition Reimbursement Program: $15,000 yearly benefit

• Vehicle Discount Programs

   Learning & Development:

• Professional growth and development opportunities

• Direct partnership with senior leadership

• Formal Mentorship Program

• LinkedIn Learning License 

   Visit our careers landing page for additional information about our compensation and benefit programs.

ABOUT SUBARU

Love. It’s what makes Subaru, Subaru®. As a leading auto brand in the US, we strive to be More Than a Car Company®. Subaru believes in being a positive force in the communities in which we live and work, not just with donations but with actions that set an example for others to follow. That’s what we call our Subaru Love Promise®.

Subaru is a globally renowned automobile manufacturer known for its commitment to innovation, safety, and sustainability. With a rich history dating back to 1953, Subaru has consistently pushed the boundaries of automotive engineering to deliver vehicles that offer not only exceptional performance but also a unique blend of utility and adventure.

Subaru's company culture is built on collaboration, diversity, and a shared passion for our product. We foster an inclusive environment that encourages employees to bring their unique perspectives and talents to the table. Our team members are driven by a common goal: to create exceptional vehicles that inspire and delight our customers.