Job Summary
Provide end-to-end administrative and tactical support to our L&D day-to-day operations and facilitating/producing specific learning experiences.Coordinate and execute training logistics and track compliance within our LMS, maintain and distribute physical materials, set up the learning environment, and manage the purchasing/payment operations for L&D programs.
Job Description
MAJOR RESPONSIBILITIES:
- Manage enrollments and attendance/completion of learning activities in the learning management system (LMS):
- Enter and maintain course information
- Assist with training registration requests
- Track and maintain employee training records in system
- Run regular and ad hoc reports from the system
- Manage logistics for training activities including:
- Schedule classes, reserve rooms and needed resources, organize training rooms before and after class, arrange catering
- Coordinate and schedule trainers (internal and external)
- Organize and prepare participant workbook materials including handouts, case studies, role plays, videos, etc., to support trainers.
- Print class rosters for trainers
- Manage vendor invoices, submit charge back request to Accounts Payable
- Data/Reporting:
- Track and maintain employee training records in system. Run regular and ad hoc reports from the system and report training data
- Analyze and report financial data associated with training including budgets, actual spend and estimates to completions.
- Vendors/Contractors:
- Support the training administrative activities required to partner with shared services and external vendors
- Manage purchasing/payment operations for L&D programs that utilize external vendors
- Oversee tactical deliverables from contractors
- Facilitate training class communications:
- Distribute pre-class assignments, ensure approvals, distribute invitations and reminders to participants
- Ensure participants complete required pre- and post- class work and/or tests
- Distribute training evaluations and other follow-up materials
- Lead and facilitate new hire activities:
- Weekly orientation: prepare room and materials, coordinate speakers/videos, present company information and address questions.
- Coordinate bi-monthly tours and quarterly ""mixers"". Connect new hires with needed resources and address their questions.
- Administer new hire and hiring manager surveys regarding recruiting and on-boarding process and compile reports
- Facilitate specific learning programs as requested.
MINIMUM JOB REQUIREMENTS:
Education:
- High school diploma or equivalent.
Certification / Licensure:
- n/a
Work Experience:
- At least 2 years of administrative or support experience in Learning & Development or related role.
Knowledge / Skills / Abilities:
- LMS Administration experience.
- Interpersonal skills; ability to build alliances with leadership and vendors to gain commitment and implement learning programs.
- Proficient in Microsoft Office applications.
- Strong verbal and written communication skills are necessary to interact effectively with all levels within the organization.
- Meticulous attention to detail with excellent time-management skills.
- Strong project management skills to drive initiatives to completion and manage fast-changing priorities.
PREFERRED JOB REQUIREMENTS:
Education:
- None
Certification / Licensure:
- None
Work Experience:
- Prior experience as a learning & development coordinator.
- Prior corporate business experience.
- Learning facilitation experience.
Knowledge / Skills / Abilities:
- None
Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
The anticipated salary range for this position:
$21.25 - $30.75 HourlyThe actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.
Our benefit package includes health insurance, life and disability, 401(k) contributions, paid time off, etc., for employees working 30 or more hours per week on average. For roles where employees work less than 30 hours per week, benefits include 401(k) contributions, paid time off, as well as access to the Employee Assistance Program, Employee Resource Groups and the Employee Service Corp. For a more comprehensive list of our benefits please click here.
We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best. Explore our Belonging page here.
Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.
Skills Required
- High school diploma or equivalent
- At least 2 years of administrative or support experience in Learning and Development or a related role
- Learning Management System administration experience
- Interpersonal skills and ability to build alliances with leadership and vendors
- Proficiency in Microsoft Office applications
- Strong verbal and written communication skills
- Meticulous attention to detail and excellent time-management skills
- Strong project management skills
- Prior experience as a Learning and Development Coordinator
- Prior corporate business experience
- Learning facilitation experience
What We Do
All across America and the world, we help healthcare systems improve patient outcomes and reduce costs through clinical and financial solutions. As both a manufacturer and distributor of medical devices and supplies, we’re made up of problem solvers. Risk-takers. Big thinkers and doers.
