Position Overview
We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day office and administrative operations. This role plays a key part in ensuring smooth internal workflows, maintaining organized records, and providing consistent support to leadership, team members, and external stakeholders. The ideal candidate is highly organized, proactive, and comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Provide daily administrative support to managers and team members
- Maintain and update internal records, files, and documentation systems
- Prepare reports, correspondence, and meeting materials
- Coordinate travel arrangements, meetings, and calendars as needed
- Monitor shared inboxes and route communications appropriately
- Manage incoming and outgoing mail, including sorting and processing
- Assist with preparation of annual reports and related documentation
- Track administrative tasks and help manage workflow backlogs
- Support general office organization and supply management
- Maintain professional communication with internal teams, leadership, board members, clients, or homeowners (as applicable)
- Take on additional administrative duties as assigned
Requirements
Qualifications & Experience
- 2+ years of administrative, customer service, or related experience preferred
- Experience in property management, community association management, or a similar industry is a plus
- Advanced proficiency in Microsoft Office (Excel, Word, Outlook)
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Excellent organizational skills with the ability to manage multiple tasks simultaneously
- Strong customer service mindset
- Comfortable working with routine, process-driven tasks
- Ability to manage high workload volume and ask questions when clarification is needed
- Dependable, proactive, and able to work effectively as part of a team
This role is ideal for someone who is action-oriented, organized, and committed to supporting operational excellence through strong administrative execution.
Skills Required
- 2+ years of administrative, customer service, or related experience
- Experience in property management, community association management, or a similar industry
- Advanced proficiency in Microsoft Office, including Excel, Word, and Outlook
- Strong written and verbal communication skills
- High attention to detail and accuracy
- Excellent organizational skills and ability to manage multiple tasks simultaneously
- Strong customer service mindset
- Comfort working with routine, process-driven tasks
- Ability to manage high workload volume and ask questions when clarification is needed
- Dependable, proactive, and able to work effectively as part of a team
What We Do
HOA Talent is a recruitment and career-advisory platform that connects HOA industry professionals with management companies that prioritize sustainable careers.
