Jobs at HOA Talent

Coordinate each new vacation rental property's launch from signed agreement to live listing and operational handoff. Manage onboarding plans, deadlines, documentation, platform configuration, listings, pricing, inspections, cleaning, repairs, access systems, permits, and compliance. Collaborate with internal teams, homeowners, and vendors while verifying readiness across Guesty, booking channels, Wheelhouse, and Breezeway.

Provides administrative support for customer service, accounting, and office operations at a property management company. Responsibilities include handling calls and emails, assisting walk-in customers, entering account data, organizing invoices and checks, managing mailings, processing postage charges, and sending account statements. Requires accuracy, interpersonal skills, and proficiency with Word, Excel, email, web applications, and office equipment.

Provides front desk and resident support across two offices, including answering phones, managing emails, data entry, filing, document management, work orders, vendor scheduling, invoice tracking, and general administrative workflows. Uses Microsoft Office for reporting and communication while maintaining organized records and delivering customer service.

Own new business development and sell project management services to community association boards. Build pipelines, deliver presentations, close engagements, and oversee awarded construction and repair projects from scope through completion. Coordinate contractors, budgets, schedules, payments, and compliance while advising boards and property managers. Provide occasional after-hours support and assist with maintenance team oversight.

Provides daily administrative and office support, maintains records and documentation, prepares reports and meeting materials, coordinates calendars and travel, manages communications and mail, tracks workflow tasks, and supports office organization and supply management. The role requires strong organization, attention to detail, communication, customer service, and proficiency with Microsoft Office in a fast-paced, process-driven environment.

Supports accounts receivable operations for community associations by maintaining resident ledgers, managing delinquent accounts, responding to account inquiries, posting fees and fines, processing QuickBooks Online charges, routing financial mail, and preparing electronic bank deposits. The role also maintains financial records, follows accounting controls, communicates with residents and internal teams, and assists with general accounting and administrative tasks.

Administer payroll, benefits, recruiting, onboarding, personnel records, workers’ compensation claims, and HR reporting. Review timecards, process employee changes, resolve payroll and benefits inquiries, coordinate background checks and drug screenings, lead new hire orientation, maintain audit-ready files, and support scheduling and HR projects.

Manages daily operations for assigned HOA and residential communities, including inspections, maintenance coordination, vendor and contractor relationships, homeowner and board communications, meeting preparation, records, budgeting, invoices, accounts receivable, and financial reporting. Requires on-site property inspections, occasional evening meetings, and emergency availability.

Prospect and qualify property owners through high-volume outbound calls, texts, emails, and social outreach. Build relationships, identify management needs, schedule appointments, maintain accurate CRM records, follow up with leads, and report pipeline performance. The role targets 2–5 signed property management agreements monthly and requires strong phone communication, persistence, disciplined follow-up, and a performance-oriented mindset.

Supports condominium community operations by serving residents, coordinating vendors, processing work orders and payroll, assisting with budgets and financial reporting, enforcing community rules, and overseeing onsite staff. The role provides backup to the Property Manager, maintains organized records, handles owner inquiries, attends a monthly evening board meeting, and responds to after-hours emergencies when needed. This is an on-site position in Bratenahl, Ohio.

Manage homeowner association operations across an assigned portfolio, serving as the primary homeowner and board contact. Responsibilities include compliance inspections, violation follow-up, vendor sourcing, RFPs, project coordination, budget monitoring, architectural reviews, board and annual meetings, and developer communications. The role is remote and home-based but requires regular local travel, occasional evening and weekend meetings, reliable transportation, and strong customer service and communication skills.

Provides strategic and operational leadership across janitorial, sewer and drain, and pest-control divisions. Oversees managers, field teams, budgets, profitability, staffing, service quality, customer and vendor relationships, compliance, safety, and growth initiatives. Establishes operating standards, monitors KPIs, develops leaders, manages financial performance, resolves operational challenges, and reports results to executive leadership.

Supports Community Managers with HOA and condominium operations across a Chicago portfolio. Responsibilities include coordinating maintenance and vendors, soliciting bids, supporting inspections and projects, responding to residents and boards, preparing communications and meetings, and assisting with invoices and expense tracking. The role requires conversational Spanish, local travel with a valid driver’s license and reliable vehicle, flexible hours, occasional weekend work, and emergency responsiveness.

The Operations Manager oversees property management activities, manages budgets, vendor relationships, and ensures compliance for condominium associations, while delivering exceptional service.