Senior Staff Accountant

United Petroleum Transports

JOB DESCRIPTION

Title:               Senior Staff Accountant                                            

Department:   Accounting                                          

Location:        Corporate

Reports To:    Controller                    

FLSA:            Exempt

Job Objectives:         

Support the financial health and operational success of United Petroleum Transports by executing accurate, timely, and compliant accounting functions. The Senior Staff Accountant plays a key role in maintaining financial integrity across operations, with a focus on fuel and chemical transportation accounting, regulatory reporting, and internal controls. This position aligns with UPT’s Vision, Values, and Mission and upholds the standards of the Responsible Care initiative to ensure safety, sustainability, and community trust.

Essential Job Functions:

• Champion a culture of safety in all job-related functions.
• Perform monthly balance sheet reconciliations and ensure timely, accurate account analyses.
• Conduct monthly year over year variance analysis; identify and investigate significant deviations.
• Analyze general ledger activity and ensure proper classification of transactions.
• Record monthly journal entries in accordance with GAAP.
• Maintain the company’s fixed asset ledger, including depreciation schedules and capital project tracking.
• Prepare and file reports required by federal, state, and local regulatory agencies.
• Support month-end and year-end close processes with thorough documentation and analysis.
• Serve as a key liaison during external audits by preparing schedules, analyses, and responding to auditor inquiries.
• Produce monthly financial statements, including balance sheet, income statement, and statement of cash flows.
• Prepare and/or review ACH and wire transfers, ensuring proper authorization and documentation.
• Identify, recommend, and help implement process improvements to increase departmental efficiency and accuracy.
• Maintain and reconcile prepaid expense schedules; ensure timely amortization and cost allocation.

Additional Responsibilities:

• Perform other accounting duties and special projects as assigned by the Controller. 

Minimum Qualifications for Consideration:

• Bachelor’s degree in Accounting, Finance, or related field.
• 3-5 years of relevant accounting experience; transportation, logistics, or fuel industry experience preferred.
• Experience with Microsoft Dynamics GP (Great Plains) is highly preferred.
• Knowledge of transportation-specific taxes and fuel tracking a plus.

Knowledge, Skills and Abilities:

• Strong technical accounting knowledge, including general ledger, fixed assets, payroll, and financial reporting.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Excellent analytical and problem-solving skills with strong attention to detail.
• Strong organizational and time management skills; able to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Demonstrated ability to work independently and as part of a team.
• Ability to handle confidential information with integrity and discretion.
• Professional demeanor with a commitment to continuous learning and development.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• Occasional standing, walking, and lifting (up to 20 lbs.).
• Manual dexterity, hearing, and visual acuity required for computer use and document review.
• Hearing and verbal abilities sufficient for phone or in-person communication.

Working Conditions:

• Standard office environment with routine use of computers, phones, and multifunction printers.
• Standard business hours with occasional extended hours during month-end, year-end, or audit cycles.