RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey.
Job DescriptionThe Senior Receptionist serves as the on-site ambassador of the reception space, curating a professional, hospitality-driven front-of-house experience. This role sets the tone for every end-to-end client interaction and ultimately enhances the overall workplace experience by integrating meeting coordination, hospitality services, and day-to-day operations.
Reception & Client Experience
Maintain full front desk coverage during business hours as the primary on-site reception specialist
Serve as the primary point of contact for all visitors, clients, and front-of-house inquiries
Greet and direct guests, ensuring a professional and welcoming first impression
Answer and route incoming calls and respond to general inquiries
Manage visitor check‑in, office access, and parking protocols in accordance with site procedures
Coordinate office seating and hoteling requests as applicable
Schedule and manage conference room bookings and respond to meeting room requests
Support visitor lists, check‑in processes, and badge coordination as required
Hospitality & Meeting Support
Support meeting room readiness and shared space presentation
Support refreshments, catering, and meeting setups as needed
Maintain conference rooms, pantries, and common areas in a clean, client‑ready condition
Partner with internal teams and vendors to ensure a seamless meeting and hospitality experience
Provide backup support for hospitality services during peak periods or when coverage is needed
Reprographics / Print Support
Provide backup support for reprographics services during peak periods or when coverage is needed
Print, bind, and prepare materials for meetings or internal use as needed
High school diploma or equivalent required
Minimum of two (2) years of experience in reception, workplace coordination, hospitality, or office services within a professional services or corporate environment
Strong customer service and professional communication skills
Comfortable interacting with internal stakeholders and external vendors
Ability to work independently and manage competing priorities
Strong organizational skills with attention to detail
Comfortable lifting and transporting materials weighing up to 25–30 lb
Proficiency with Microsoft Office; familiarity with room booking or visitor systems preferred
The salary range for this role at the noted RRD location is $26.00-28.00 / hour. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts.
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RRD is an Equal Opportunity Employer, including disability/veterans
At RRD, we value innovation, authenticity, and integrity. To uphold the security and fairness of our hiring process, we ask that candidates refrain from using AI tools during interviews to ensure an authentic and secure experience. We appreciate your cooperation as we work to maintain a transparent and equitable hiring process.
All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen.
Skills Required
- High school diploma or equivalent
- Minimum of two (2) years of experience in reception, workplace coordination, hospitality, or office services within a professional services or corporate environment
- Strong customer service and professional communication skills
- Comfortable interacting with internal stakeholders and external vendors
- Ability to work independently and manage competing priorities
- Strong organizational skills with attention to detail
- Comfortable lifting and transporting materials weighing up to 25-30 lb
- Proficiency with Microsoft Office
- Familiarity with room booking or visitor systems
- Successful completion of a pre-employment background check and drug screen
What We Do
Clear Visions is a printing company offering direct mail and cross-media services.
