Senior Manager - Administration

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

Job Description:

Position: Senior Manager- Administration

Experience required: 12-15 years

Location: Gurgaon

Job Responsibilities:

• Ensure smooth operations of all administrative & FM responsibilities like Supervising facilities management activities such as Cafeteria Management, Housekeeping, communication system, Guest Relations, Guest Houses, Repairs & Maintenance, Annual Maintenance Contracts and renewals, Transportation, Guest House/Service Apartment management Residential Complex, Laundry & Linen, Security, Gardening & Landscaping.
• Office Space Optimizations: Lead initiatives to make better use of our office space and redesign it as needed to support our expanding team and changing requirements.
• Budget Management: Drive cost optimization initiatives while maintaining quality services, contributing to the organization's financial health and growth.
• Real Estate and Infrastructure Management: Take charge of exploring property options for office expansion, negotiating property lease agreements, ensuring efficient escalation and renewal processes and implementing seamless exit strategies.
• Projects Management: Good knowledge on supporting office infrastructure projects, Autocad, office maintenance, manage office setups, expansions, relocations and other facility-related projects.
• Facility management: Ensuring that the physical environment of the organization is safe, clean and comfortable for employees and visitors. This may include managing the maintenance and repair of office infrastructure, equipment and systems such as Heating Ventilation and Air conditioning, electrical, plumbing and security. Oversee the management of all company facility equipment. This entails coordinating maintenance, housekeeping, postage and courier, facilities operations and cleanliness, managing the provision of stationary and ensuring compliance with local regulations.
• Asset management: Managing the acquisition, inventory and disposal of assets such as furniture, fixtures, and equipment. This may include developing asset management policies and procedures,
• Vendor management: Overseeing the selection, contracting, and performance of vendors and service providers that support the organization's operations.
• Compliance management: Ensuring that the organization complies with all relevant laws, regulations and policies related to facilities, assets and services.
• Ensure availability of adequate and trained contract associates as per the business requirements.
• Facilitate plant in conducting customer, statutory and social audits.
• Achieve best practices in admin and ensure cost effectiveness.
• Office Management: Oversee day-to-day office operations, ensuring a safe, efficient and productive work environment.
• Budget Management: Develop and manage the administrative budget, ensuring cost-effectiveness while meeting the company’s operational needs.
• Travel Management and Coordination : Coordinate internal travel arrangements, including but not limited to access cards for the new building, transportation and accommodation when necessary.
• Manage global travel arrangements in accordance with standard policies and processes, ensuring efficiency and cost-effectiveness.
• Event Management: Plan and coordinate corporate events, meetings and other administrative functions.
• Process Improvement: Identify opportunities for process enhancements and implement best practices to streamline administrative operations.
• Reporting: Provide regular reports on administrative activities, including budget performance, vendor management and facility status updates to senior leadership.

Job Category:

Office Administration

Posting End Date:

01/01/2025