To ensure that the Final Technical and Quality documentation for all orders booked are submitted on time and as per the customer project specifications as per the Purchase Order.
Correspondence / Communication with all Zonal offices / Branch offices as well as customers for resolution of customer comments and approval of final documentation.
Independent follow-up with various Internal Departments (Test Field, Quality Management, Finance, Dispatch, Order Engineering and Project & Contract Management) and Customers for obtaining inputs required for completing the final documentation.
Generating Warranty certificate for all orders (through SAP) for customer submission immediately after Invoicing of the order for Customer submission.
Collation of dispatch documents / LC documents as per customer purchase order requirements and sending the required document sets to Finance. Following up with various functions to ensure availability of these documents.
Monitoring the stock of all stationaries required for final documentation. Scheduling and supervising the daily workload of the external service provider for Photocopying and scanning inside the company and external vendors and certifying the invoices for payment release.
Generating Purchase requisitions for ordering / replenishment of stationary. Following up with Purchase / suppliers for ensuring timely receipt of stationary as per requirement.
Preparing and maintaining other MIS reports including Advance collection report, LD provisions report, pending export payments report, Audit Reports and other as per departmental requirement.
Displaying sales orders, order confirmations, warranty certificates, dispatch reports, order-in-hand reports, and on-time reports.
Attach required documents (Packing List, Warranty, Inspection Release Note, Bank Guarantee, Insurance Intimation, etc.) to invoices as per O.A. terms and conditions.
Provide weekly reports of “Pumps Dispatched” for updating the order master database.
Key Skills & Competencies
Strong knowledge of SAP (P14 module).
Strong knowledge of Adobe Acrobat Reader and MS Office
Excellent documentation and reporting skills.
Ability to coordinate across multiple departments and stakeholders.
Attention to detail and adherence to compliance requirements.
Effective communication and follow-up skills
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What We Do
ABOUT KSB KSB is one of the world’s leading suppliers of pumps, valves and related systems. KSB combines innovative technology and excellent service to provide intelligent solutions. This approach means that KSB employees are close to customers on all continents, providing them with pumps, valves and systems for almost all applications involving the transportation of liquids. A comprehensive range of services rounds off this customer-focused portfolio. KSB has been growing continuously since it was founded in 1871. Today the Group has a presence on all continents with its own sales and marketing companies, manufacturing facilities and service operations. More than 15,600 employees generate annual consolidated sales revenue of two billion euros. KSB WORLDWIDE With production plants, sales offices and agents in more than 100 countries, KSB is close to its customers throughout the world. Direct contact with local KSB specialists makes it easier for companies to implement their projects quickly, flexibly and at a high level of quality. KSB IN THE MEDIA www.facebook.com/KSB.Company www.twitter.com/KSBcompany www.youtube.com/user/ksbcompany https://www.instagram.com/ksbcompany/ FROM A SINGLE SOURCE: PUMPS AND VALVES, SERVICES AND SYSTEMS: • Pumps and valves for industrial applications • Comprehensive KSB services and original spare parts • Pumps, valves and systems for building services • Automation and drive solutions • Pumps, valves and systems for renewable energy applications • Slurry pumps for mining, suction dredgers and the oil sand industry • Pumps, valves and systems for water applications • Pumps, valves and systems for waste water applications • Pumps, valves and systems for energy applications
