Prudential’s purpose is to be partners for every life and protectors for every future. Our purpose encourages everything we do by creating a culture in which diversity is celebrated and inclusion assured, for our people, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and we support our people’s career ambitions. We pledge to make Prudential a place where you can Connect, Grow, and Succeed.
Provide administrative and HR operational support to ensure efficient office operations, effective vendor management, seamless company activities and events, and a positive workplace experience that supports business objectives1.Office Administration & Facilities Management (50%)
- Manage daily office administration, workplace facilities, office supplies, reception, and support services.
- Coordinate with building management and service providers to ensure a safe, efficient, and well-maintained workplace.
- Oversee office maintenance, renovation, relocation, and workplace improvement projects.
- Monitor administrative expenses and maintain related records and reports.
- Support office security, access control, emergency preparedness, and business continuity initiatives.
- Coordinate Health, Safety & Security (HSS) activities and prepare periodic reports as required.
- Coordinate procurement activities, including quotations, purchase requests, contracts, service quality, contract renewals and payment processing related administration for HR and Admin services.
- Ensure procurement activities comply with company policies, governance requirements, and approved budgets.
- Plan and organize company activities, employee events, town halls, celebrations, and engagement initiatives.
- Coordinate event logistics, communications, vendors, and budgets.
- Support initiatives that promote company culture and employee experience.
3. Meeting & Business Support Coordination (15%)
- Arrange internal and external meetings, including meeting rooms, catering, visitor management, and virtual meeting support.
- Coordinate business travel, accommodation, transportation, and logistics for business visitors when required.
- Support management meetings, regional visits, and business events in a professional and timely manner.
4. HR Operations Support (15%)
- Support interview scheduling, onboarding, offboarding, learning programs, workshops, and HR initiatives.
- Maintain HR and administrative records accurately and confidentially.
Provide backup support to the HR & Admin team and perform other duties assigned by the line manager.
Prudential is an equal opportunity employer. We provide equality of opportunity of benefits for all who apply and who perform work for our organisation irrespective of sex, race, age, ethnic origin, educational, social and cultural background, marital status, pregnancy and maternity, religion or belief, disability or part-time / fixed-term work, or any other status protected by applicable law. We encourage the same standards from our recruitment and third-party suppliers taking into account the context of grade, job and location. We also allow for reasonable adjustments to support people with individual physical or mental health requirements.
Skills Required
- Experience managing daily office administration, facilities, supplies, reception, and support services
- Experience coordinating with building management and external service providers for maintenance and workplace improvements
- Experience overseeing procurement activities including quotations, purchase requests, contract management, renewals, and payment processing
- Experience supporting Health, Safety & Security activities, emergency preparedness, and business continuity initiatives
- Experience planning and organizing corporate events, town halls, and employee engagement initiatives including vendor and budget coordination
- Experience arranging meetings, catering, visitor management, virtual meeting support, and business travel logistics
- Experience supporting HR operations such as interview scheduling, onboarding, offboarding, learning programs, and maintaining confidential HR records
- Ability to monitor administrative expenses and prepare related records and reports
What We Do
In Asia and Africa, Prudential has been providing familiar, trusted financial security to people for 100 years. Today, headquartered in Hong Kong and London, we are ranked top three in 12 Asian markets with 18 million customers, around 68,000 average monthly active agents and access to over 27,000 bank branches in the region. Prudential is focused on opportunities in the most exciting growth markets in Asia and Africa. With access to over 4 billion people in both these regions, we are investing in broadening our presence and building our leadership in the life and asset management markets. We are committed to making a positive impact on our customers, our employees and our communities by delivering the best savings, health and protection solutions to people so they can get the most out of life. Visit our websites for more information Prudential plc: https://www.prudentialplc.com/ Prudence Foundation: https://www.prudentialplc.com/en/prudence-foundation
