Senior Executive Assistant to the Chief People Officer

Job Description:

This position provides executive level administrative support to Intermountain Health's Chief People Officer (CPO). This highly visible position directly interacts leaders, caregivers, and members of the community on behalf of CPO and performs executive administrative functions. In addition, he/she creates agendas, drafts presentations, and distributes materials and documents minutes for meetings while maintaining the highest level of confidentiality.

The incumbent must use judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.

Essential Functions

• The Executive Assistant – Senior, ELT proactively anticipates needs to support a variety of administrative functions for a member of Intermountain Health's Enterprise Leadership Team (ELT) in a time sensitive, accurate, and confidential nature using discretion and tact. 
• Primary responsibilities include partnering with the leader on task management, project coordination, executive calendar, correspondence, travel/expense management, response to inquiries and requests, board and meeting management, and support of system needs. Flexible schedule is needed as work may occur outside normal business hours.
• The Executive Assistant – Senior, ELT partners with their assigned leader and serves as a liaison with other internal and external stakeholders. Under the direction of the leader, caregiver will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives. This caregiver serves as a thought partner to their assigned leader(s).
• This caregiver provides advanced support of a technical nature including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support. Caregiver works as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Required Qualifications

• Demonstrated experience supporting a C-level executive leader(s), including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
• Demonstrated excellent organizational skills and attention to detail
• Excellent verbal and written communication skills including spelling, punctuation, grammar
• Demonstrated ability to maintain confidentiality
• Demonstrated ability to work effectively in a fast-paced setting without constant or direct supervision
• Demonstrated ability to exercise sound judgement and discretion
• Demonstrated excellent interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities with professionalism and equanimity
• Demonstrated efficiency in project coordination, tracking actions and outcomes
• Demonstrated experience as valuable team player

Preferred Qualifications

• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience with events coordination and planning.
• Experience working in a matrixed healthcare setting.
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others).

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. 
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. 
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. 
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. 

Location:

Key Bank Tower

Work City:

Salt Lake City

Work State:

Utah

Scheduled Weekly Hours:

40

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. 

$34.01 - $52.51

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.