Administrator/ Senior Administrator

Key Responsibilities

• Managing the formation and ongoing administration of a portfolio of companies.
• Liaising with clients and third parties such as lawyers, auditors, bankers and investment managers as required.
• Transaction management, including organising and attending client meetings as required, drafting minutes and resolutions, attending to statutory filings in accordance with applicable deadlines, maintaining statutory records and coordinating of the timely signing of documentation.
• Processing of bank payments, reconciliation of payment logs and approvals.
• Production and circulation of invoices, fee collection and chasing debtors.
• Supervise and assist in the training of Trainee Administrators and Administrators on team, completing the review of less complex work. Providing feedback and identifying any additional training needs to your direct manager.
• Absolute devotion to data integrity with attention to detail in all activity, with particular focus on utilising the systems to their maximum potential to drive efficiency and client service.
• Supporting the 'Ogier Best Way' ethos across the team through rigorous process analysis to drive alignment and consistency.
• Contributing towards the business as a whole in identifying process improvements, improvements in policies and procedures and any other service innovation changes that would improve the client experience. 
• Monitoring of WIP and billing in accordance with fee agreements and undertaking fee reviews where necessary.
• Ensuring compliance with all applicable laws, regulations and internal policies and procedures, including those related to the prevention of anti-money laundering and terrorist financing, reporting of suspicious activity or transactions, client due diligence and record keeping.
• Undertake any project work as required, undertaking initiatives identified and designated from time to time by your direct Manager

Skills, Knowledge and Expertise

• 4-6 years’ relevant experience in the finance industry preferred, for Senior Administrator level.
• Strong academic background, Bachelor’s degree or equivalent preferred. Working towards or holding a professional qualification such as the Chartered Governance Institute UK & Ireland's Level 4 / 5 International Finance and Administration qualification (formerly ICSA).
• Excellent written and verbal communication skills. 
• Strong working knowledge of Viewpoint would be an advantage.
• Working knowledge of the MS Office package (Outlook, Word, Excel, Power Point).  
• Good understanding of the applicable statutory laws and other related legal and regulatory requirements, including anti-money laundering regulations.
• Responsive and client focused with strong organisational skills and attention to detail. Ability to deal with tasks independently and use own initiative.
• Ability to provide training/mentoring to junior members of the team.
• Must be committed and driven to achieving excellence for themselves, their clients and their team.

About
Ogier is committed to creating an inclusive and diverse workplace where everyone feels valued and respected. We’re committed to making our recruitment process inclusive and comfortable for everyone. We welcome applications from all backgrounds and communities, and we strive to ensure equitable opportunities for all candidates. If you need any reasonable adjustments at any stage in your recruitment journey with us, please let us know, we’ll be happy to work with you to ensure you have the best possible experience.Ogier provides legal advice on BVI, Cayman, Guernsey, Irish, Jersey and Luxembourg law. Our network of locations also includes Beijing, Dubai, Hong Kong, London, Shanghai, Singapore and Tokyo. Legal services for the corporate and financial sectors form the core of our business, principally in the areas of banking and finance, corporate, investment funds, dispute resolution, private equity and private wealth. We also have strong practices in the areas of employee benefits and incentives, employment law, regulatory, restructuring and insolvency and property. Ogier's corporate administration business, Ogier Global, incorporates and administers a wide variety of vehicles including public and private companies, partnerships and trusts. Ogier is based in 13 jurisdictions including Beijing, BVI, Cayman Islands, Dubai, Guernsey, Hong Kong, Ireland, Jersey, London, Luxembourg, Shanghai, Singapore and Tokyo.