Senior Administrative Assistant II

Revolution Medicines is a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit frontier targets in RAS-addicted cancers.  The company’s R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins, and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of the Revolution Medicines team, you will join other outstanding Revolutionaries in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway.

The Opportunity:

You will be a key member of the Program Leadership & Portfolio Management (PLPM) team supporting molecule development teams, decision making forums and administrative activities for the PLPM function.  Key responsibilities include:

• Scheduling and managing reoccurring meetings for the function including gather agenda items, preparing presentations/status reports, following-up on action items and resolving meeting conflicts.

• Managing governance and business meetings for Development & Clinical Sciences (DCS) including receiving agenda requests, confirming attendees, scheduling meetings, circulating pre-reads and posting final minutes.

• Scheduling program team (PT), development team (devPT), working group and ad-hoc meetings.

• Facilitating the annual finance and HR processes for the function including goal setting, talent reviews, performance management and budget planning.

• Preparing for business review meetings including obtaining the agenda, identifying content owners, scheduling review meetings and submitting final materials.

• Coordinating DCS Learning events including assigning training in the learning management system, scheduling and setting up the room, preparing materials, confirming the presenters, ordering catering, collecting feedback and preparing reports.

• Supporting administration of the intranet site and document repositories for the function.

• Supporting hiring managers through the recruiting process including obtaining the final job descriptions, sharing CVs with the interview panel, coordinating travel and on-site logistics for candidates, and communicating start dates for new hires.

• Supporting onboarding including adding employees to standing meetings and distribution lists, confirming access to key folders and intranet sites, requesting a work location, scheduling introductory meetings and partnering with the hiring manager to complete their 30/60/90 day plan.

• Collaborating with other administrative assistance to schedule complex meetings or respond to time-sensitive business requests from the senior management team or Board of Directors.

• Planning for conferences including communicating abstracts/presentations deadlines, conference registration, hotel accomodations, meeting arrangements, catering, AV equipment, and other related requests to ensure successful meetings.

• Coordinating domestic and international travel including flights, VISA applications, travel documents, car transports, hotel bookings, restaurant reservations and other travel related needs for leadership team members.

• Providing consolidation, formatting, and/or organization of PowerPoint presentation slides as requested.

• Providing administrative support for contracts and master service agreements in partnership with legal and/or procurement to ensure they are executed timely and properly within approval limits.

• Helping to plan and execute DCS events and offsites including coordinating meeting logistics, working with facilities, IS or other administrative assistants as needed and providing onsite support (ie, all-employee meetings, lunch and learn series, DCS onboarding, etc).

Required Skills, Experience and Education:

• 10+ years supporting at the executive level.

• Ability to recognize and appropriately handle highly sensitive and confidential material and information.

• Strong organizational, project and time management skills; detail oriented.

• Ability to prioritize/multi-task projects and demands effectively.

• Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.

• Professional demeanor and team-player while maintaining positive, team-focused attitude.

• Proactive and excellent self-initiative.

• Excellent verbal and written communication skills.

Preferred Skills:

• Experience in biotechnology is highly preferred.

• Proficient with MS Word, Excel, PowerPoint, and Outlook calendar. Experience with applicant tracking systems highly preferred.

• Experience with project management tools, (ie smartsheets) and communications platforms (ie, Teams portal development, newsletters) is a plus.  

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