Sales Assistant

Company Description
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
Job Description
Role Purpose: Responsible to handle the administrative budget and a variety of administrative tasks, including managing emails, scheduling appointments and planning meetings. Provides support to sales and marketing team, preparing reports and working as a facilitator. Gather materials and assemble information packages (e.g., brochures, promotional materials). Enter, retrieve, reconcile, and verify information in software involved in the sales process. Answer partners questions about property facilities/services (e.g., hours of operation, room types, promotions, entertainment, restaurants and special events). Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors
ESSENTIAL DUTIES AND RESPONSIBILITIES

• Performs administrative related duties, including payments, invoices, order office supplies, submit and reconcile expense reports, administrative budget control and budget reports, and keep closer relationship with (UPI Finance) and BCD (TMC).
• Assist sales teams with training and events (e.g., attending, requesting reservations, answering chats, searching for new vendors, quotes, materials, organization, payments), maintaining partners mailing list updated, order and control of material/giveaways logistics and inventory, filing important documents and communicating relevant information. Main contact for UPC requests in Spanish
• Assist sales team in FAMS, requesting tickets, hotels, sites, gift cards and coordinating all necessary activities that are included in the itinerary.
• Assist the team managing schedules, reservations, appointments and update LATAM calendar, travel arrangements and other duties as assigned.
• This position is temporary for one year.

Qualifications
QUALIFICATIONS : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily:

• In-depth understanding of office management and daily operations
• Hands on experience with MS Office
• Working knowledge of office equipment, like printers, scanners
• Excellent verbal and written communication skills
• Well-organized and responsible with an aptitude in problem-solving
• Excellent verbal and written communication skills
• A team player with high level of dedication
• Excellent time management skills and ability to multi-task and prioritize work
• Strong organizational and planning skills
• Analytic skills
• Customer Service Orientation
• Event planning skills

For this position, you should be able to use your organizational skills to manage your office space and your time, as you will collaborate with clients and colleagues in a fast-paced environment.}
SPECIFIC EDUCATION / EXPERIENCE:
Language Skills: Advanced/fluent English is needed.
Education: Bachelor's degree from a four-year college or university in business administration or relevant field.
Experience: Proven work experience as an assistant. Experience in sales will be considered a plus.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].