Executive Stakeholder Liaison: Manage direct engagements with global CEOs and senior corporate leaders, upholding the highest standards of professional etiquette, discretion, and confidentiality.
Talent Acquisition Support: Type CVs, using CRM system, professionally format executive CVs to ensure impeccable quality before client submission.
Seamlessly coordinate complex interview schedules across multiple global time zones
Compliance & Risk Administration: Execute strict background vetting processes, including Managing Integrity Evaluation (MIE) checks, qualification authentications, and fraud verifications, proactively following up on outstanding details.
International & Broad-Based Black Economic Empowerment (B-BBEE) Administration: Oversee the meticulous completion, research, and tracking of approximately 40 highly complex international supplier and local B-BBEE compliance forms annually.
Recruitment consultant support: Partner directly with the Recruitment Consultant to manage diaries, orchestrate high-level client meetings, and provide comprehensive administrative backing.
Event Coordination: Take full operational ownership of three to four high-profile client events per year, managing venue logistics, supplier relations, audio-visual (AV) sound systems, and guest invitations.
Ad Hoc Office Operations: Manage essential office logistics, including courier arrangements, updating candidate database addresses, coordinating with IT support, and arranging complex travel itineraries (flights, hotels, and credit card reconciliations) for senior leadership.
Requirements
A relevant tertiary qualification in Business Administration, Human Resources, or Office Management is advantageous.
Prior experience supporting global talent acquisition desks dealing with international time zones
Experience: Proven track record in professional services dealing with both internal and external stakeholders, talent acquisition support, recruitment administration, or an executive-level project coordination role.
Executive Presence: Extensive experience interacting directly with C-suite, CEO, or Managing Director-level stakeholders.
Compliance Literacy: Prior experience working with complex supplier onboarding forms, global documentation, or South African B-BBEE verification processes.
Location: Must reside in Cape Town, with the ability to work from the Green Point shared office space every second Friday.
Attributes: Exceptional, error-free attention to detail; an output-driven mindset; the ability to use independent initiative without being forceful; and a highly collaborative, helpful team approach.
Experience utilizing CRM systems (e.g., Zoho Recruit, Easy System, or similar candidate management databases) for notes and status updates.
Collaboration Tools: Microsoft SharePoint Server and Microsoft Office 365 (Word, Excel, Outlook).
Benefits
Skills Required
- Prior experience supporting global talent acquisition desks dealing with international time zones
- Proven track record in professional services supporting internal and external stakeholders, talent acquisition support, recruitment administration, or executive-level project coordination
- Extensive experience interacting directly with C-suite, CEO, or Managing Director-level stakeholders (executive presence)
- Prior experience with complex supplier onboarding forms, global documentation, or South African B-BBEE verification processes
- Experience executing background vetting processes including Managing Integrity Evaluation (MIE) checks, qualification authentication, and fraud verifications
- Experience utilizing CRM systems (e.g., Zoho Recruit, Easy System, or similar) for candidate notes and status updates
- Experience with Microsoft SharePoint Server and Microsoft Office 365 (Word, Excel, Outlook)
- Experience coordinating complex interview schedules across multiple global time zones
- Must reside in Cape Town and be able to work from the Green Point shared office every second Friday
- Exceptional attention to detail; output-driven mindset; able to use independent initiative; highly collaborative team approach
- A relevant tertiary qualification in Business Administration, Human Resources, or Office Management
What We Do
RecruitMyMom is a South African recruitment agency specializing in placing skilled women, particularly professional mothers, in permanent, contract, freelance, and fractional roles. They connect local and global businesses with top-tier talent and focus on the economic empowerment of women.
