We are a hybrid and remote-friendly culture, with our company headquarters based in San Francisco. Candidates anywhere in the US are encouraged to apply.
About Us:
Ambience is developing the most capable AI systems for healthcare and medicine. As healthcare costs soar to 17.3% of US GDP and a projected shortage of 100,000 physicians within the next decade, the need for AI is critical. Our frontline healthcare workers are overwhelmed, with only 27% of the average clinician's day spent on direct patient care.
Our vision is to equip every healthcare worker with an advanced AI co-pilot. We believe that people, augmented by AI, will enable us to deliver higher quality healthcare at a lower cost, improving the experience for everyone involved.
Headquartered in San Francisco, we have secured $100M in funding from top investors, including Kleiner Perkins, OpenAI Startup Fund, Andreessen Horowitz, Optum Ventures, Human Capital, and Martin Ventures. We collaborate with leading AI experts such as Jeff Dean, Richard Socher, Pieter Abbeel, and AIX Ventures.
Join us in the endeavor of accelerating the path to safe & useful clinical super intelligence by becoming part of our community of problem solvers, technologists, clinicians, and innovators.
The Role:
The Recruiting Coordinator will be instrumental in supporting Ambience’s Talent Acquisition efforts by ensuring a seamless and efficient interview experience for all candidates. This individual will work closely with recruiters, hiring managers, and candidates to efficiently coordinate and schedule interviews, manage communication, and facilitate a positive candidate experience. The Coordinator will play a key role in establishing and maintaining an organized recruiting process by managing interview logistics, collecting feedback, and optimizing scheduling systems.
Key responsibilities include coordinating complex interview schedules across multiple time zones, acting as a point of contact for candidates throughout their interview journey, and continuously improving our operational processes to support the recruiting team. This role is crucial in creating a high-quality candidate experience and ensuring the smooth operation of our recruitment function.
What you'll do:
- Efficient Interview Coordination: Ensure all interviews are scheduled accurately and efficiently, accommodating multiple time zones and stakeholders.
- Candidate Experience Management: Maintain a high level of candidate care by providing timely and clear communication throughout the interview process.
- Data and Record Management: Assist in keeping all candidate records (stage transitions, interview dates, etc) up-to-date in ATS and other tracking systems, ensuring data accuracy and accessibility.
- Operational Process Optimization: Identify and implement improvements to the scheduling and communication processes to enhance efficiency and reduce bottlenecks.
- Collaboration and Support: Act as a key support for recruiters and hiring managers, facilitating smooth coordination and problem-solving.
Who you are (qualifications):
- 3+ years of experience in a recruitment coordination or similar administrative role, preferably within a fast-paced, dynamic environment.
- Mission-focus, optimism, and a deep interest in improving the lives of patients & healthcare providers.
- Proven ability to manage complex interview scheduling across multiple time zones and with various stakeholders.
- Strong organizational skills with meticulous attention to detail and a focus on delivering high-quality work.
- Excellent communication and interpersonal skills, with a customer-service mindset and a commitment to providing a positive candidate experience.
- Proficiency in using Applicant Tracking Systems (ATS) and other recruitment tools.
- Ability to travel to the office on an in-person, hybrid basis 2-3 times per week.
Qualifications (Nice-to-Haves):
- Proficiency in Ashby (ATS), including wrangling complex multi-time-zone scheduling challenges.
- Experience working in a technology or startup environment.
- Familiarity with recruitment metrics and data-driven decision-making.
- A passion for process improvement and operational excellence.
This role is a contract-to-hire, hybrid in-person & remote role, with 2-3 days per week in office in SF.
Compensation: $35-50/hr, dependent on experience.
Being at Ambience:
- An opportunity to work with cutting edge AI technology, on a product that dramatically improves the quality of life for healthcare providers and the quality of care they can provide to their patients
- Dedicated budget for personal development, including access to world class mentors, advisors, and an in-house executive coach
- Work alongside a world-class, diverse team that is deeply mission aligned
- Ownership over your success and the ability to significantly impact the growth of our company
- Competitive salary and equity compensation with benefits including health, dental, and vision coverage, paid maternity/paternity leave, quarterly retreats, unlimited PTO, and a 401(k) plan
We’re fortunate to be backed by:
- Top-tier venture firms: Andreessen Horowitz and Kleiner Perkins
- The best minds in AI: OpenAI Startup Fund, Jeff Dean, Richard Socher, Pieter Abbeel, AIX Ventures, and others
- Healthcare industry leaders: Optum Ventures, Martin Ventures, the Frist family, Randy Parker, Anne Wojcicki, Jay Desai, Nish Bhat, Eren Bali, and others
#li-remote
What We Do
Ambience Healthcare’s mission is to supercharge healthcare clinicians with AI superpowers.
Our flagship product, Ambience AutoScribe, is a fully automated AI medical scribe that captures the nuances of provider-patient conversation in real-time into a comprehensive note and seamlessly fits into EMR workflows. Adopted by healthcare organizations across North America, Ambience reduces time spent on documentation by 76% so that clinicians can focus on what matters most: caring for patients.
Ambience AutoScribe is used by clinicians everyday, even in some of the most challenging medical specialties (e.g., psychiatry and complex geriatric primary care). For the first time in years, our clinicians are able to get home on time for dinner and don’t need to spend hours late at night catching up on their charts.
