Receptionist

Summary:

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

We are seeking a Receptionist to join our Riyadh office. 

This role reports to the Operations Manager. 

Responsibilities include:

• Responsible for overall presentation of reception area ensuring areas are clean, tidy and in a professional manner
• Handle incoming phone calls and direct as required (via switchboard if required). Take messages and pass on where appropriate
• Welcome visitors and show them to appropriate room. Provide guest Wi-Fi password when required. Assist with any special requests they may have
• Tidy up conference room(s) and visitor rooms after use and ensure they look presentable
• Check whether faxes received and check paper levels in printer
• Deal with voicemail messages
• Make reservations for video/conference rooms and organise/set up video/ conference calls when required using Room Scheduler
• Reserve Visiting Attorney Offices (VAO) and set up necessities when required
• Request catering/beverages for meeting attendees and liaise with catering team where necessary
• Check and respond to emails
• Liaise and organise local couriers for outgoing documents and manage outgoing mail
• Distribute incoming documents, correspondence and parcels to respective staff. (Where required, record mail in logbook/Excel)
• Administrative tasks such as filing, scanning, photocopying and binding of documents as required
• Arrange transportation (taxi/flights) and accommodation as required
• Organise restaurants where appropriate
• Assist in any other administrative duties as assigned

Qualifications:

• Excellent communication and organisational skills
• Ability to use own initiative and to think clearly and logically at all times
• To remain calm under pressure during busy periods
• Ability to undertake multiple tasks and prioritise accordingly
• Excellent customer service skills and professionalism
• Flexible and proactive approach to work
• Professional presentation
• Good interpersonal and team skills
• Willingness to work overtime when required
• In line with Saudization requirements, this position is open to Saudi nationals only.

Experience:

• Strong English language skills; reading, writing and speaking
• Experience working with Microsoft Office Professional (Word, Excel, PowerPoint, Outlook)
• Experience working with CISCO Phones
• Experience working with Room Scheduler or similar

Gibson Dunn will consider for employment qualified Applicants with Criminal Histories in a manner consistent with the requirements of local law.