(Nashville, Full-time, On-Site)
Fisher Phillips, a premier international labor, and employment law firm is seeking a skilled and experienced Receptionist to join our team. In this essential role, you will contribute to the seamless operation of our services, providing crucial support to our department in delivering exceptional client service and maintaining our commitment to excellence.
Key Responsibilities
- Phone and Visitor Management: Answer phones, transfer calls to appropriate employees, and take messages when necessary. Greet and assist visitors by offering drinks, providing parking validation stamps, copying documents, and addressing other needs.
- Mail and Package Handling: Accept and sign for incoming packages, open, stamp, log, and distribute mail. Process all incoming faxes, notify recipients via email, and ensure proper distribution of faxes.
- Conference Room and Office Management: Maintain the office calendar, schedule meetings, and set up conference rooms. Ensure a clean, organized, and pleasant appearance of the reception area and lobby.
- Administrative Support: Manage subpoena log, closed file inventory log, parking log, and fax log. Maintain new matter intake forms, create client files, and assist with secretarial projects such as timesheet entry and document preparation.
- Confidentiality and Communication: Handle confidential information with discretion and maintain knowledge of each attorney's preferences for conveying information to guests and callers.
- General Office Duties: Perform general administrative, office, and clerical tasks as needed.
Requirements
- Minimum of a high school diploma required (College degree is preferred, but not required).
- Minimum of five years of experience as a receptionist required.
- Desksite or other comparable document management system, Word, Outlook, PowerPoint, Concur, and Excel.
- Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.
- Effectively and professionally communicates with clients, opposing counsel, vendors, and firm personnel through concise and accurate written communications.
- Exhibits confident and professional verbal communication skills.
Why Join Us
At Fisher Phillips, we recognize that exceptional talent is the foundation of our success, enabling us to deliver outstanding service to both our internal and external clients. Joining our team means collaborating in a professional yet dynamic environment that leverages cutting-edge technology. Our leadership is committed to fostering your professional growth and providing opportunities to challenge yourself in meaningful ways.
We believe in rewarding talent with more than just a competitive salary. Our comprehensive benefits package includes health, dental, and vision insurance, a 401(k) with profit sharing, generous paid time off, and holidays.
Your well-being is our priority. We offer 24/7 telehealth services, a variety of wellness programs, and additional optional benefits designed to support your unique lifestyle. At Fisher Phillips, you’ll find a workplace that values your health, happiness, and continued professional development. To learn more about our firm, visit us at www.fisherphillips.com.
Equal Opportunity Employer
Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants, regardless of race, ethnicity, religion, sex (including related medical conditions), gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability, or any other protected status, in compliance with all applicable laws.
The statements in this position description are not necessarily all-inclusive. Additional duties and responsibilities may be assigned, and requirements may vary from time to time.
Relocation costs are not covered. We are only accepting direct applicants; third-party recruiters or agencies will not be considered. No phone inquiries, please.
Skills Required
- High school diploma
- College degree
- Minimum five years of receptionist experience
- Experience with Desksite or a comparable document management system
- Proficiency with Word, Outlook, PowerPoint, Concur, and Excel
- Basic PC skills
- Ability to operate phone systems, copiers, scanners, fax machines, and printers
- Professional written communication skills
- Confident and professional verbal communication skills
What We Do
The attorneys at Fisher Phillips are committed to providing value to our clients. We do one thing - represent employers in labor and employment matters. Our clients know their legal problems will be treated as business problems and that we strive to help them avoid legal problems. We believe the lawsuit that’s never filed is a better win for a client than a costly defense verdict. Although skilled and tenacious advocates, our attorneys recognize that the most aggressive and expensive approach may not always be the best solution to a client's problem. We seek to identify the client's primary business objective, design a solution to fit the objective, and implement that solution in the most efficient manner possible. By performing compliance audits, providing the right policies, procedures and training, and offering thoughtful advice and counsel, we assist clients in preventing employee claims and lawsuits, government investigations, and union organizing activity. We’re in the client service business and know that many labor and employment problems arise without much warning and require an immediate response. We meet deadlines and provide plenty of advance time where client review of documents is needed. And we communicate with our clients in plain English. Founded in Atlanta, we're national with 37 offices and more than 500 attorneys. Our attorneys practice before state and federal courts and administrative agencies in virtually every state.
.jpg)
