This role contributes to the efficiency of the Head Office activities by providing support to reception, administration and other support functions of the office.
Responsibilities- Receive visitors/phone calls in an efficient and welcoming manner ensuring a professional and positive experience to the organisation linking callers to the appropriate individuals or departments.
- Ensure reception area and meeting rooms are kept tidy and inviting.
- Maintain appropriate kitchen supplies such as milk, coffee, and other relevant items. Conducting stock take and ordering as appropriate.
- Ensure kitchen area and lunchrooms are kept tidy and inviting, including emptying dishwasher as appropriate.
- Assist with townhall meeting and teleconference bookings (including food catering and IT requirements).
- Process incoming/outgoing mail and couriers including documents efficiently and appropriately.
- Monitor stationary stock and placing orders as appropriate.
- Assist HR, project administrator and coordinators with creation of purchase orders when required.
- Conduct other administrative duties, scanning/photocopying as required
- Undertake admin and facilities reporting as required.
- Understand different department functions and operations and refer queries and visitors to the most appropriate team or individual.
- Identify areas for improvement, possible solutions and escalate as appropriate and engage in change and improvement initiatives.
- Assist remote IT team with coordination of hardware for new starters.
- Assist with coordination and organization of Office Events including Christmas Party, and other events as appropriate.
- Coordinate and reconcile catering billing.
- Other ad hoc duties as assigned by HR, Project Administrator or Facilities Coordinator.
Cert IV Business Administration (desirable)
Minimum 2 years’ experience in similar role
Proficiency in Microsoft Office Suite
Excellent interpersonal and communication skills
Customer service orientated, friendly and welcoming approach
High level in efficiency and accuracy
Excellent organizational skills
Ability to work independently as well as part of a team
High level of proactiveness
Skills Required
- Minimum 2 years' experience in similar role
- Proficiency in Microsoft Office Suite
- Excellent interpersonal and communication skills
- Customer service orientated, friendly and welcoming approach
- High level in efficiency and accuracy
- Excellent organizational skills
- Ability to work independently as well as part of a team
- High level of proactiveness
- Cert IV Business Administration
Oceaneering Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Oceaneering and has not been reviewed or approved by Oceaneering.
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Healthcare Strength — Healthcare offerings are portrayed as comprehensive, including private medical insurance and broad medical, dental, and vision coverage tailored to local markets. In several contexts, coverage is characterized as good to outstanding.
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Retirement Support — Retirement programs include pension/retirement plans and a U.S. 401(k), which are consistently highlighted as part of a competitive package. These elements are described as contributing meaningful value to overall compensation.
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Leave & Time Off Breadth — Leave programs include PTO/vacation, paid holidays, and paid sick leave, with annual leave emphasized globally. Time-off provisions are noted as a steady component of total rewards even when salary opinions differ.
Oceaneering Insights
What We Do
Oceaneering pushes the frontiers of deep water, space and motion entertainment environments to execute with new, leading-edge connections to solve tomorrow’s challenges, today. As the trusted subsea connection specialist, our experience combined with the depth and breadth of our portfolio of technologies allows us to engineer solutions for the most complex subsea challenges. From routine to extreme, our integrated products, services, and innovative solutions safely de-risk operational systems, increase reliability, and enable a lower total cost of ownership. We are connecting what’s needed with what’s next as the world’s largest ROV operator and the leading ROV provider to the oil and gas industry with over 300 systems operating worldwide. With our safety-focused and innovative approach, we responsively and decisively react to subsea challenges while providing solutions swiftly and efficiently.
