cargo-partner

Receptionist and Administration Assistant (On Third Party Payroll)

Reposted 8 Hours Ago

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Gurgaon, Gurugram, Haryana, IND

In-Office

Junior

Logistics • Transportation

The Role

This role involves managing office operations, facilitating company events, handling travel arrangements, and providing administrative support while ensuring data accuracy and cost efficiency.

Summary Generated by Built In

Administration & Reception

a) Organizing Company events, conferences, meetings.

b) Oversee day-to-day office operations, including maintaining office supplies, equipment, facilities and courier.

c) Provide high level administrative support involving efficient management of facility upkeep, office equipment, housekeeping, office administration and employee health and safety.

d) Ensure accuracy of the data, analyse the admin costing, work towards minimizing admin expenses/ costs.

e) Procurement of materials, consumables, equipment and maintain optimum stocks of the same. Printing of company diary, calendar, Employee ID card, certificates etc. Ensure that the defined process is followed for procurement

f) Procurement and distribution of gifts to employee and customers

g) Coordinate the admin arrangements for periodic employee engagement activities.

h) Manage company watsapp group as admin

i) Regular employee birthday and work anniversary greetings

j) Monthly provisions to Account for Admin Services within stipulated timelines

k) Project Management: Facilitate the office opening/movement/ closure by a) Negotiating with the Estate agent/broker b) Identifying and coordinating with the Architect

m) Maintain internal phone directory.

n) Maintaining data related to QHSE and regular entry in Company portal.

o) Handle reception activities- maintaining manual attendance entries, handling couriers etc.

Travel Desk – PAN India Travel Arrangement ( for India and Overseas)

p) Make travel and accommodation arrangement for employees and visitors.

q) VISA and Forex arrangements for employees travelling overseas.

r) Ensure all travel requests are through company portal and the bookings and expense are within the company policy.

a) 2-3 years of experience in Office administration & Travel Management
b) Excellent written and verbal communication skills
c) Strong executional skills and time-management skills.
d) Strong interpersonal abilities.
e) Ability to handle multiple tasks and prioritize effectively in a fast-paced environment.

Skills Required

2-3 years of experience in Office administration & Travel Management
Excellent written and verbal communication skills
Strong executional skills and time-management skills
Strong interpersonal abilities
Ability to handle multiple tasks and prioritize effectively in a fast-paced environment

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The Company

Fischamend

2,936 Employees

Year Founded: 1983

What We Do

cargo-partner is a full-range info-logistics provider offering a comprehensive portfolio of air, sea, land transport and warehousing solutions. Our teams are there for you at over 160* offices in 40* countries across the globe to create fast and efficient solutions tailored to your needs. Since January 2024, we have been a proud Member of the Nippon Express Group. For more than 40 years, we’ve been a trailblazer in providing comprehensive logistics services around the world. Our strong focus on quality and innovation is evident in our fully integrated IT solutions and investment in sustainable transport and logistics technology. We streamline all processes along the entire supply chain, focusing on quality assurance and sustainable progress to provide fast and efficient solutions and ensure the long-term success of our company, our clients, our employees, and our industry. Legal statement: https://www.cargo-partner.com/legal/legal-statement