The Role
Provide front-desk and clerical support for a home health care office: manage calls and emails, maintain patient and caregiver records, schedule appointments, coordinate vendors and events, perform data entry, and support the Lead Administrative Assistant to ensure smooth daily operations and effective communication.
Summary Generated by Built In
Since 2012, Giving Home Health Care has been supporting individuals impacted by health conditions related to their work in nuclear facilities for the Department of Energy. With a focus on personalized, in-home care, we are committed to assisting those who have dedicated their careers to these vital roles. As a fast-growing, leading provider, we proudly serve patients across Arizona, Colorado, Kentucky, Missouri, Nevada, New Mexico, Tennessee, Texas, and Utah.
If you’re a compassionate individual who puts patients first and thrives in a mission-driven, collaborative environment, we want you to join our team! Apply today and help us continue delivering exceptional care to those who need it most.
The Receptionist/Clerical Administrative Assistant supports the daily operations of the home health care organization by performing a variety of administrative and clerical tasks. Reporting to the Lead Administrative Assistant, this role ensures smooth and efficient office operations, facilitates effective communication between clients, caregivers, and staff, and contributes to maintaining a positive work environment through event coordination and service management.
Key Responsibilities
- 1. Administrative Support:
- Execute general office tasks, including managing phone calls, emails, and correspondence, while ensuring the reception area remains clean and well-organized.
- Maintain and update patient records, caregiver schedules, and other essential documents to ensure accurate and organized filing systems.
- Assist in the preparation and distribution of reports, memos, and other documents as needed.
- Act as the first point of contact for clients, caregivers, and vendors, ensuring all inquiries are addressed/delegated promptly and professionally.
- Assist in coordinating communication between the administrative team, caregivers, and clients to ensure clear and timely dissemination of information.
- Support the Lead Administrative Assistant in managing internal and external communication channels.
- Coordinate with vendors and service providers for office maintenance, supplies, and other operational needs.
- Schedule appointments and meetings, ensuring all logistics are managed efficiently.
- Track and order office supplies, ensuring all necessary materials are available for uninterrupted operations.
- Manage access and provide general direction to visitors.
- Assist in organizing and coordinating staff events, meetings, and other gatherings aimed at enhancing team morale and client engagement.
- Handle the logistics for events, including coordinating with vendors, arranging catering, and preparing event materials.
- Participate in event planning meetings and contribute ideas for improving employee satisfaction and team building.
- Input and update data in the company’s database, ensuring accuracy and compliance with organizational standards.
- Monitor and maintain records related to service coordination and patient information.
- Assist in compiling and analyzing data for reports and presentations.
- Provide direct support to the Lead Administrative Assistant by assisting with workload management, prioritizing tasks, and coordinating team activities.
- Step in to cover the responsibilities of the Lead Administrative Assistant in their absence, ensuring continuity in operations.
- Participate in training sessions and workshops to enhance skills and knowledge relevant to the role.
2. Communication Facilitation:
3. Service Coordination:
4. Event Support:
5. Data Entry and Record Keeping:
6. Support to Lead Administrative Assistant:
Qualifications
- Education: High school diploma or equivalent; Associate’s degree in Business Administration or related field preferred.
- Experience: Minimum of 1+ years of experience in an administrative or clerical role, preferably in a healthcare or related setting.
- Proficiency in office management software (e.g., MS Office Suite, database management).
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication skills.
- Ability to handle sensitive information with confidentiality.
- Strong attention to detail and problem-solving skills.
- This position is primarily office-based
Skills:
Working Conditions:
This role supports the broader objectives of the Clerical Administrative Support Team by ensuring efficient daily operations, facilitating effective communication, and contributing to the positive work environment within Giving Home Health Care.
To provide the exceptional care our patients deserve, we rely on a team of passionate, dedicated professionals. We’re committed to creating a supportive, collaborative culture, offering competitive benefits and compensation, and giving our team members the tools and opportunities to grow and advance their careers.
If you’re ready to be part of an organization that truly makes a difference in people’s lives, we encourage you to apply today and start a fulfilling journey with Giving Home!
Giving Home is dedicated to fostering an inclusive and equitable work environment. We adhere to all applicable federal, state, and local pay transparency laws to ensure fair compensation practices.
Giving Home is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. Our employment practices are designed to provide equal opportunity at all stages of employment, including hiring, promotion, training, compensation, and termination.
In compliance with applicable pay transparency laws, we are committed to providing clear and accurate information regarding the compensation and benefits associated with our positions. All disclosed salary ranges and benefits are based on a variety of factors, including but not limited to, market data, internal equity, and individual qualifications. These ranges represent the minimum and maximum pay levels for the positions and actual compensation may vary based on experience, skills, and performance.
Giving Home is committed to maintaining transparent compensation practices and regularly reviews our policies to ensure compliance with evolving laws and best practices. We value the contributions of our employees and strive to provide a work environment where everyone feels respected, valued, and fairly compensated.
Skills Required
- High school diploma or equivalent
- Associate's degree in Business Administration or related field
- Minimum of 1+ years of administrative or clerical experience
- Experience in a healthcare or related setting
- Proficiency in office management software (e.g., MS Office Suite)
- Experience with database management
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Ability to handle sensitive information with confidentiality
- Strong attention to detail and problem-solving skills
- Ability to work primarily in an office-based environment
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The Company
What We Do
Giving Home Health Care is a health care coordinator and chronic care manager dedicated to advocating for and serving individuals with conditions contracted while working in nuclear energy programs for the Department of Energy. The company provides skilled in-home care, non-skilled activities of daily living, and medication management solutions through a network of caregivers, with a mission to treat patients like family through personalized care plans.
