Profile
The Receptionist will provide professional front-of-house and administrative support for our Germany office, based in Darmstadt. This role is responsible for ensuring a welcoming and efficient reception service while supporting the smooth day-to-day running of the office.
Candidates must be fluent in German, have good written and spoken English, and previous experience in a receptionist or administrative role within a corporate environment. It is essential you are highly professional, service-oriented, and demonstrate strong organizational skills with the ability to manage multiple priorities in a dynamic office environment.
Responsibilities
People Support
- General administration and reception support to the German office.
- Provide professional front-of-house services and act as the first point of contact for visitors and employees.
Duties
- Greet and assist visitors in a professional manner.
- Carry out front-of-house responsibilities, maintaining reception and meeting areas to a high standard and ensuring communal office spaces remain orderly and well organized.
- Handle all incoming and outgoing communications via reception, including telephone calls, emails, post, and courier services.
- Provide support in the management of meeting rooms, ensuring all rooms are appropriately prepared and equipped for internal and external meetings.
- Organization of taxi and hotel bookings as required as well as creating expense reports
- Maintaining office stationery and general supplies.
- Provide general administrative support to the wider team as required.
- Participation in ad hoc projects as necessary.
Qualifications and Experience
- 2+ years’ experience in a receptionist or administrative role within a corporate environment.
- Strong customer service orientation and professional presentation.
- Ability to communicate effectively in German and in English.
- Excellent organizational and multitasking skills.
- High level of reliability and attention to detail.
- Proficiency in MS Office 365.
- Commercial training (e.g., Ausbildung in office administration or similar) preferred.
About InterSystems
InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.
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What We Do
InterSystems builds the software that makes complex systems work—reliably, securely, and at scale. For more than 45 years, we’ve been the information engine behind some of the world’s most mission-critical applications in healthcare, government, and business. Our data management, integration, and analytics technologies help organizations connect disparate systems, turn data into insight, and deliver better outcomes. From enabling interoperable healthcare and advancing clinical care, to powering national infrastructure and large-scale enterprise systems, our technology is used every day by millions of people in more than 80 countries. What sets InterSystems apart is not just what we build, but how we build it. We focus on long-term innovation, deep engineering excellence, and solving hard problems that truly matter. Our teams work closely with customers to tackle real-world challenges—often behind the scenes, but always at the heart of what keeps essential systems running. If you’re motivated by meaningful work, technical depth, and the opportunity to have a global impact, you’ll find it here.
Why Work With Us
Because we are a profitable, privately-held software company, we place our clients first in everything we do. You’ll work on meaningful, complex problems alongside deeply curious experts in a culture that values learning, ownership, and long-term growth—without the pressure of quarterly Wall Street demands.
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OnSite Workspace
For the first 3 or 6 months (experience and role dependent), we ask our employees to work in the office 5 days a week. After that time, our employees receive 24 work from home Fridays to use at their discretion throughout the year.
