SGS

RBS Administrative Assistant (w/ invoicing and executive assistant)

Posted 2 Days Ago

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Muntinlupa, Southern Manila District, National Capital Region, PHL

In-Office

Mid level

Information Technology • Professional Services • Security • Consulting

The Role

Provides administrative, client, invoicing, document-control, and executive support for Energy Management and Industrial Director functions. Responsibilities include handling inquiries, preparing quotes and SAP orders, generating invoices and certificates, distributing reports, monitoring payments, maintaining ISO documentation, coordinating information and cross-functional tasks, and compiling reports and presentations. Requires strong English communication, organization, integrity, digital-system proficiency, and adaptability in a changing environment.

Summary Generated by Built In

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 93,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Primary Responsibilities

The Energy Management Administrative Assistant / Director Assistant / Client Assistant SCS/TSS/NDT will be responsible for provides assistance in administration and function of Energy Management (ISO 50001), research and assistance for Director IND and assistance for clients of IND Core.

Specific Responsibilities

At all times, comply with SGS Code of Integrity and Professional Conduct
Receiving customer inquiries via Request Tracker
Preparing standard quotes based on predefined modules and entering them into SAP
Initiating orders
Creating orders in SAP
Initial customer contact for quality assurance purposes in english
Handing over orders to Customer Service
Reviewing reports and generating certificates (language, layout)
Generating and sending invoices
Distributing reports
Monitoring payment management
General administrative tasks, such as recording absences and sick leave in SAP
Provides assistance in administration and function of Document and Records Management:
Control, and archive all EnMS documentation (manuals, procedures, work instructions, forms)
Give assistance to Director IND
Research and processing of global business content
Coordinating the flow of information between the Industrial Director, managers, teams, and internal functions
Preparing, maintaining, and compiling reports, overviews, and presentations in English
Assisting with the planning, coordination, and tracking of cross-functional tasks, special topics, and projects
Recording, maintaining, and compiling relevant administrative data (e.g., attendance, absences, status overviews, task lists, or key performance indicators)
Ensures work area in GBS is kept clean and presentable at all times.
Remains familiar with SGS quality assurance procedures.
Complies to all SGS QHSE and HR policies and procedures.

Qualifications

Profile

Education: Diploma or Associate Degree in Business Administration or related field (or equivalent experience).
Experience:
- 3-5 years in administrative support
- Familiarity with management systems (preferred)

Additional Information

Required Skills

English (spoken and written) language skills: C1 Proficiency required
Willingness to learn German is an advantage
Preferred knowledge in the understanding of ISO norms
Proficient in MS Office Suite and comfortable with digital systems.
Ability to manage multiple tasks and meet deadlines.
Must be highly organized and able to work effectively and efficiently in a demanding environment with frequently changing priorities.
High level of integrity and sense of responsibility.
Effective communication and collaboration skills in remote and multidisciplinary environments.
Ability to work independently.

Hybrid work arrangement may differ depending on affiliate country, should be amenable to be onsite for 2 to 6 months.

Skills Required

Diploma or Associate Degree in Business Administration or a related field, or equivalent experience
3-5 years of administrative support experience
English spoken and written proficiency at C1 level
Proficiency in Microsoft Office Suite and comfort with digital systems
Ability to manage multiple tasks and meet deadlines
Highly organized and able to work efficiently in a demanding environment with changing priorities
High integrity and sense of responsibility
Effective communication and collaboration skills in remote and multidisciplinary environments
Ability to work independently
Familiarity with management systems
Willingness to learn German
Understanding of ISO norms
Ability to work onsite for 2 to 6 months under the hybrid arrangement

SGS Compensation & Benefits Highlights

The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about SGS and has not been reviewed or approved by SGS.

Healthcare Strength — Core medical, dental, and vision coverage is part of the U.S. package and is generally viewed as adequate even if not standout. Company information also underscores healthcare coverage as a standard element of the offering.
Retirement Support — A 401(k) is commonly included in the U.S., and group disclosures reference post‑employment benefit plans in select regions. These components provide a baseline of retirement security beyond core pay.
Strong & Reliable Incentives — Annual incentive/bonus structures are part of the compensation mix and cited positively in some regions and roles. Punctual pay is also highlighted as a plus.