Purchasing Executive - Waldorf Astoria Kuala Lumpur

Exceptional Hospitality Starts with You

Picture yourself brightening someone’s day. When you join our Hotels team, that’s exactly what you’ll do every time you come to work! You are responsible for executing sourcing strategies, including supplier selection, evaluation and management, and negotiating contract terms to ensure cost-effectiveness and supply chain stability. As a Purchasing Executive, you’re not just supporting the procurement and inventory management process – you’re spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here’s what you’ll do during a typical day:

• Support purchasing and receiving operations:  Assist with procurement, oversee receiving processes, and manage inventory to maintain appropriate stock levels and ensure efficient stock management
• Collaborate with internal teams:  Work closely with outlet managers to ensure purchases meet operational needs and specifications
• Process invoices:  Review invoices for accuracy and follow up on discrepancies to ensure timely payment and issue resolution
• Assist with supplier management:  Help secure competitive pricing, place orders, and track deliveries to ensure timely arrivals.
• Perform quality checks:  Inspect shipments to verify they meet order specifications, grade, and quality standards
• Supervise and develop the team:  Train, schedule, and supervise purchasing and receiving clerks, providing guidance and support to ensure high performance

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

In addition, this role requires the following minimum qualifications:

• Diploma or degree in Business, Hospitality, or Supply Chain Management (preferred).
• Experience in hospitality procurement or similar industry.
• Leadership and team management skills.
• Strong negotiation and analytical abilities.
• Proficiency in procurement systems and inventory software.
• Ensure that all procurement activities comply with relevant laws, regulations, and company policies, and that the company's ethical standards are upheld at all times.