We are always looking for amazing talent who can contribute to our growth and deliver results! Geotab is seeking a Proposal Specialist with at least five years of proposal support of proposal management experience, preferable in the SaaS or technology industry. The ideal candidate has APMP certification or equivalent experience, along with experience developing and submitting government proposal responses, navigating government procurement portals and supporting similar proposal development processes. You are highly organized, detail-oriented and comfortable managing multiple deadlines and collaborating with cross-functional teams. If you love technology, and are keen to join an industry leader — we would love to hear from you!
What you'll do:As a Proposal Specialist, you will perform a broad range of duties as a member of the RFX team. Your responsibilities include assisting with the development and management of proposals, bids, quotations, and government proposal responses for Geotab’s reselling partners and customers. You will coordinate proposal timelines, requirements, content collection, reviews, approvals, and submissions. You will also respond to vendor and security questionnaires and other documents describing Geotab’s products and services. You will navigate government procurement portals and ensure submissions meet all requirements and deadlines. In addition, you will support proposal-related projects focused on improving processes, tools, resources, and deadlines. You will collaborate with internal teams to gather accurate and relevant proposal content, support Senior Proposal/RFP Managers on large opportunities, and assist with monthly reporting and other administrative tasks.
How you'll make an impact:Manage vendor profile and due diligence requests, security questionnaires and small-medium sized proposals
Manage the end-to-end RFP process including, but not limited to, creating response templates with existing content; conducting kick-off calls;engaging SMEs to provide input and validate responses; response writing, editing and proofreading; finalizing proposals and making them customer-ready; coordinating proposal submissions; conducting debriefs; keeping Salesforce records up-to-date and accurate.
Communicate regularly with internal stakeholders to ensure clear timelines, deliverables and expectations are set
Regular utilize AI to create work efficiencies and tools to drive velocity
Assist other RFX team members leading proposals in a supporting role
Assist with the training of new hires/interns and maintenance of the RFX Team Training Materials and Manuals
Contribute to RFX Team Projects, RFX content creation/refresh and update, and annual Team KPAs
Support the RFX Team’s content management process by updating and drafting content, as needed
Perform administrative tasks, contribute to the RFX Quarterly Report, and support the rest of the RFX team with tasks, as required.
Participate in strategic review exercises to assess the efficacy of Geotab’s RFX activities.
Responsiveness outside core hours may be needed during critical periods
3 - 5 years of required previous experience in sales operations, proposal management
Experience in sales operations/proposal management
Experience working within a technical, SaaS, or engineering organization - knowledge of the high-technology industry is an asset.
Proficient in using AI and quick to adapt to new technologies
Strong communication skills, especially with writing, proofreading, and editing
Self-motivated to learn, improve and share/receive feedback
High accuracy and meticulous attention to detail.
Able to work well under pressure and respond to fast changing priorities and deadlines.
Highly organized and able to manage multiple tasks and projects simultaneously.
Strong interpersonal relationship building skills.
Strong analytical skills with the ability to problem solve and make sound decisions.
A strong team-player with the ability to engage with all levels of the organization.
Technical competence using software programs, including, but not limited to, Google Suite for business (Sheets, Docs, Slides), Adobe Professional, and various AI tools
Experience with CRM Tools (e.g. Salesforce) and other tools/systems (e.g. Jira, Loopio, etc. )
Entrepreneurial mindset and comfortable in a flat organization.
Flex working arrangements
Home office reimbursement program
Baby bonus & parental leave top up program
Online learning and networking opportunities
Electric vehicle purchase incentive program
Competitive medical and dental benefits
Retirement savings program
*The above are offered to full-time permanent employees only
Geotab will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Additionally, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the Company's legal duty to furnish information.
We are committed to accommodating people with disabilities during the recruitment and assessment processes and when people are hired. We will ensure the accessibility needs of employees with disabilities are taken into account as part of performance management, career development, training and redeployment processes. If you require accommodation at any stage of the application process or want more information about our diversity and inclusion as well as accommodation policies and practices, please contact us at [email protected]. Geotab provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Geotab complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Geotab expressly prohibits any form of workplace harassment or discrimination based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Geotab's employees to perform their job duties may result in discipline up to and including discharge. If you would like more information about our EEO program or wish to file a complaint, please contact our EEO officer, Klaus Boeckers at [email protected]. For more details, view a copy of the EEOC's Know Your Rights poster. By submitting a job application to Geotab Inc. or its affiliates and subsidiaries (collectively, “Geotab”), you acknowledge Geotab’s collection, use and disclosure of your personal data in accordance with our Privacy Policy. Click here to read our Privacy Notice.The annual base salary for this position is the expected annual salary for this role, and may be subject to change. Geotab offers various perks and benefits and other compensation components that an individual may be eligible for. The actual base salary for this position depends on a variety of factors such as but not limited to skills, qualifications, education and overall experience, including the location the applicant lives while performing the job. This also includes equity with other team members and alignment with local market data. All offers of employment are contingent upon proof of eligibility to work and the individual's ability to pass a background check.
Skills Required
- At least 3-5 years of experience in sales operations or proposal management
- Experience working within a technical, SaaS, or engineering organization
- Experience developing and submitting government proposal responses
- Experience navigating government procurement portals
- APMP certification or equivalent experience
- Strong writing, proofreading, editing, communication, analytical, and interpersonal skills
- Ability to manage multiple tasks, projects, deadlines, and changing priorities
- Proficiency with Google Sheets, Docs, Slides, Adobe Professional, and AI tools
- Experience with CRM tools such as Salesforce and systems such as Jira and Loopio
- High accuracy, meticulous attention to detail, and ability to work under pressure
GEOTAB Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about GEOTAB and has not been reviewed or approved by GEOTAB.
-
Healthcare Strength — Coverage includes medical, dental, vision, life, disability, and an EAP as part of a comprehensive core package. U.S. offerings are presented as competitive and consistently paired with other core protections.
-
Retirement Support — Offerings include a 401(k) with company match in the U.S., with RRSP or pension alternatives in other regions. Retirement savings support is treated as a standard component of total rewards.
-
Parental & Family Support — A distinct “baby bonus” for birth or adoption stands out among family‑focused perks. Certain postings and summaries also reference parental leave top‑ups and related supports.
GEOTAB Insights
What We Do
Welcome to Geotab, the #1 commercial telematics company in the world. Geotab is a place where passion, creativity and innovation align. We are committed to advancing technology, empowering businesses and making the roads safer for everyone. Geotab is the world’s leading connected vehicle company for fleets, providing open platform fleet management solutions to businesses of all sizes. Geotab’s intuitive, full-featured solutions are used by over 40,000 customers around the world to help them better manage their drivers and vehicles. With Geotab devices found in over 2 million vehicles, the company processes over 30 billion data points each day to provide insight into productivity, safety, fuel efficiency and more. Geotab’s employees are essential to our success! We strive to put our employees first and are constantly seeking ways to improve workplace culture. Maintaining our unique culture is vital - after all, staff that enjoy their work environment are motivated to reach their full potential. Employee growth and development has long been the basis of our philosophy, as staff are encouraged to carve their own path within the expanding organization. Challenging the status quo and seeking creative ideas is what we do best.
Gallery
.png)
