At DistributionNOW, we believe our associates are the best in the business. We value and reward hardworking, creative, and dedicated employees that desire to be part of a team committed to outstanding customer service.
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The Proposal Development Specialist is responsible for crafting detailed, persuasive, and compliant proposals in response to Requests for Proposals (RFPs), Requests for Information (RFIs), Legal Documents, and other solicitation types. This role involves collaborating with cross-functional teams to gather necessary information and ensure that proposals highlight the organization's strengths and align with client requirements.
JOB RESPONSIBILITIES:
- A thorough understanding of effective document and presentation production. Create and structure proposal documents, including outlining the approach, writing responses to technical or functional requirements, and ensuring the proposal tells a persuasive story.
- Work closely with cross-functional teams (Legal, Sales, Operations, Supply Chain) to prepare a proposal package that is compliant, consistent in format, compelling, and delivered on time per client requirements.
- Coordinate the Request for Proposal (RFP) development process, from initial request through final delivery, including conducting kick-off meetings, creating, and managing schedules, tracking deliverables, and coordinating reviews and approvals.
- Review, understand, and succinctly summarize and communicate project technical scopes of work to RFP stakeholders.
- Coordinate with Legal to ensure all legal documents are reviewed, revised, and executed as required.
- Compose persuasive original content for proposals, such as project approach, executive summaries, company offerings, experience portfolio, project case studies.
- Continuously evaluate and improve the proposal process to increase efficiency and effectiveness. Contribute to proposal templates and maintain a library of standard proposal content for future use.
- Execute multiple tasks simultaneously while adhering to hard deadlines.
- Other duties, as assigned.
JOB REQUIREMENTS:
- Degree in communications, marketing, business, or equivalent years of experience is preferred.
- Excellent writing skills (grammar, punctuation, spelling, vocabulary, clarity, brevity, engagement, flow) and the ability to synthesize/present information in written format.
- Proficiency in using Microsoft software suite, specifically Word, Outlook, Teams, and Excel.
- Smartsheet and Bid/Tender portal software knowledge is a plus.
- Highly organized and analytical with critical thinking skills
- Strong attention to detail and ability to follow through on tasks.
- Demonstrated ability to manage workload and multiple priorities, while meeting shifting/tight deadlines in a fast-paced environment
- Self-motivated and self-disciplined
BENEFITS:
- Competitive Salary
- 401(k)/ Retirement savings
- Comprehensive Benefits (medical, dental, vision, life, and disability coverage)
- Career growth opportunities
- Paid vacation/holidays.
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What We Do
We operate primarily under the DistributionNOW and DNOW brands as a global distributor of the oil and gas and industrial markets.
Through our growing DigitalNOW® platform, customers can leverage world-class technology across eCommerce, data management and supply chain optimization applications to solve a wide array of complex operational and product sourcing challenges to assist in maximizing their return on assets.
Our energy product offering serves the energy industry – from upstream drilling and completion, exploration and production (“E&P”), midstream infrastructure development to downstream petroleum refining and petrochemicals – as well as in other industries, such as mining, chemical processing, liquefied natural gas (“LNG”) terminals, power generation utilities and renewables. The industrial distribution end markets include engineering and construction firms that perform capital and maintenance projects for their end-user clients.
Our global product offering includes maintenance, repair and operating (“MRO”) supplies, pipe, valves, fittings, flanges, gaskets, fasteners, electrical, instrumentation, artificial lift, pumping solutions, valve actuation and modular process, measurement and control equipment. We also offer procurement, warehouse and inventory management solutions as part of our supply chain and materials management offering. We have developed expertise in providing application systems, work processes, parts integration, optimization solutions and after-sales support.
Our solutions include outsourcing portions or entire functions of our customers’ procurement, warehouse and inventory management, logistics, point of issue technology, project management, business process and performance metrics reporting. We streamline our customers’ purchasing process, from requisition to procurement to payment, by digitally managing workflow, improving approval routing and providing robust reporting functionality.
