Project Support cum Document Controller

Joining a team of more than 10,000 people working across 60+ countries, you will be part of an agile network of talented and ambitious people. In fact, we count on you to engage, connect and collaborate with colleagues all over the world. Seize the opportunity to learn, create and develop your potential with us.

You shall reporting to the Manager – Document Controller, Mining Industry as Project Support cum Document Controller, responsible for providing support activities in documentation in invoicing & service functions as required for project Managers. As Document controller you have to strive for Error free documentation report & timeliness is the key factor.

Responsibility:

• Establishing and maintaining document control procedures and systems.
• Provides input to the company Document Control System including the establishment of project drawing/document schedules, customer and/or supplier inputs for each assigned project
• Design and maintain standardized templates for various types of documents to ensure consistency.
• Submitting all the Engineering documents to the Customer upon receipt of SharePoint request within a day through a Cloud based TeamBinder software
• Maintain track of documents submitted in Document Deliverable List (DDL) and update dynamically for efficient management
• Utilizing TeamBinder effectively to track versions, revisions, and updates of outgoing / incoming documents,
• Maintaining project documentation in SharePoint / shared folders
• Ensuring that the latest versions are available and accessible by various stakeholders in TeamBinder.
• Facilitating the distribution of documents to the relevant stakeholders or departments, ensuring accurate and timely delivery.
• Perform quality checks on documents to ensure accuracy, completeness and adherence to established standards.
• Collaborating various departments or teams, communicating effectively on document-related matters and ensuring smooth document workflows.
• Communicating with internal teams or external parties regarding document-related inquiries or requirements.
• Generating & circulating reports on document control activities, including internal & customer outstanding reports.
• The vendor documentation is then logged into the Document Control database.
• Be able to step in and handle the Document Control Lead’s duties for entering, logging, tracking information into the Document Control database when needed.
• Project commercial documentation such as Billing Schedule, Contractual letters through Document Control Database.
• In case of LC payment by client- Preparation of necessary supporting documents

• Minimum 7+ Years experience as Project Support or as document controller
• Proficiency in invoicing documentation & handling LC documentation
• Proficiency in MS Office tools (Word, Excel, PPT)
• Experience in Power BI dashboard creation is preferrable
• Handling diversified people

As an equal opportunity employer, FLSmidth embraces diversity and equality by promoting an environment of inclusion. We encourage applicants of all backgrounds and perspectives to apply - the more diverse our employees are, the stronger our team is. In our commitment to equal opportunity and eliminating bias, we kindly request that you exclude personal information such as age, ethnicity, marital status, number of children, and photographs from your application materials.

What we offer :

• Competitive benefit package including Health Insurance, Personal Accident / Disability, Group Term Life Insurance, Annual health check-up, and voluntary insurance options
• Time to recharge through 30 days PTO (with up to 10 days carry forward as Earned Leave stock)
• An equal opportunity employer committed to creating a diverse and inclusive workplace
• A global network of supportive colleagues and growth opportunities

FLSmidth is the leading supplier of engineering, equipment and service solutions to customers in the mining and cement industries – for more information please visit FLSmidth.com/careers