Project Planning & Coordination Manager (Beforest Lifestyle Solutions Pvt. Ltd)

Beforest Lifestyle Solutions Private Limited

About Beforest

Beforest Lifestyle Solutions is building regenerative, community-led living across India. Through ventures like Bewild (forest-friendly produce) and Regolith (native architecture), we are creating a new blueprint for how people live — in harmony with land, each other, and the larger world.

Learn more:

https://beforest.co/

https://bewild.life/

Job Description – Project Planning & Coordination Manager

 Experience
5-7 years

Department
Collective Operations

Reports To: Head of Collective Operation
Location: Mumbai (Initial location) & Other collectives (Based on business requirement)
Employment Type: Full-Time

Role Overview

Desired applicant profile:

Education:

• Bachelor's degree in Engineering, Construction Management, Project Management, Operations, or a related discipline.
  
• A certification in Project Management such as PMP, CAPM or equivalent would be an advantage.
  

 Experience:

• Typically 5–7 years of relevant experience in project coordination, project planning or project management.
  
• Experience in construction, infrastructure, estates, real estate, township development, landscape/land development or similar field-based projects preferred.
  
• Experience working with multiple stakeholders, vendors and site teams.
  
• Demonstrated experience in project scheduling, milestone tracking, dependency management and progress reporting
  

Role Mission

The Project Planning & Coordination Manager is responsible for converting field delivery objectives into clear, structured and trackable project plans.

The role will bring planning discipline, milestone visibility, dependency management and execution tracking into field delivery. It will coordinate across the Regional Field Delivery Lead, site teams, vendors, finance and other stakeholders to ensure that project progress is visible, delays are identified early, dependencies have clear owners, and actions are followed through to closure.

This role enables execution; it does not replace the field authority responsible for execution.

Key Responsibilities

A. Project Planning & Scheduling

• Translate project objectives and field delivery requirements into detailed project plans.
  
• Develop and maintain project schedules covering activities, milestones, timelines and dependencies.
  
• Establish clear timelines and ownership for key project deliverables.
  
• Track planned versus actual progress and identify schedule deviations.
  
• Regularly update project plans based on changes in scope, priorities or field realities.
  
• Support teams in sequencing activities to minimise delays and execution bottlenecks.
  

B. Milestone & Progress Tracking

• Establish milestone trackers for ongoing projects.
  
• Monitor milestone achievement against agreed timelines.
  
• Identify slippages and highlight potential delays before they become critical.
  
• Maintain visibility of project completion status across different workstreams.
  
• Track task completion and follow up with respective owners.
  
• Prepare concise weekly project progress reports for leadership review.
  

C. Dependency Management

• Identify interdependencies between site activities, vendors, finance, procurement and other functions.
  
• Maintain a dependency tracker with clear owners and expected closure dates.
  
• Follow up on open dependencies and escalate ageing or critical dependencies.
  
• Ensure that cross-functional dependencies are visible to the relevant stakeholders.
  
• Support teams in resolving coordination gaps that may impact project timelines.
  

D. Issue & Risk Tracking

• Maintain project issue and action logs.
  
• Capture key execution issues, responsible owners, agreed actions and target closure dates.
  
• Monitor issue closure and identify recurring or ageing issues.
  
• Escalate critical issues and potential schedule risks to the RFDL.
  
• Support structured problem-solving by ensuring that issues are documented with facts, impact and proposed actions.
  

E. Cross-Functional Coordination

• Act as the coordination bridge between:
  
• Regional Field Delivery Lead
  
• Site/field teams
  
• Vendors and contractors
  
• Finance
  
• Procurement/support functions
  
• Other relevant project stakeholders
  
• Coordinate project reviews and follow-ups.
  
• Ensure that action items from project meetings are documented and tracked to closure.
  
• Maintain alignment between project plans and field execution realities.
  
• Ensure important project information reaches the right stakeholder at the right time.
  

F. Project Documentation & Reporting

• Maintain accurate and updated project documentation.
  
• Develop standard project trackers, dashboards and reporting formats.
  
• Prepare weekly project progress reports covering:
  
• Planned vs. actual progress
  
• Milestones achieved
  
• Upcoming milestones
  
• Delays/slippages
  
• Open issues
  
• Dependencies
  
• Ownership and action status
  
• Maintain appropriate records of project decisions, changes and approvals.
  
• Ensure project information is organised and easily accessible to stakeholders.
  

G. Project Governance

• Establish basic project management discipline across field delivery projects.
  
• Ensure agreed project tracking mechanisms are consistently followed.
  
• Identify gaps in planning, ownership or reporting processes.
  
• Recommend improvements to project tracking and coordination mechanisms.
  
• Support leadership with accurate and timely project information for decision-making.
  

 Required Skills & Competencies

Project Management

• Strong project planning and scheduling skills.
  
• Ability to break complex projects into activities, milestones and dependencies.
  
• Understanding of project lifecycle and execution tracking.
  
• Strong follow-up and closure orientation.
  

Coordination

• Excellent cross-functional coordination skills.
  
• Ability to work with field teams, vendors and corporate/support functions.
  
• Strong stakeholder management and communication skills.
  
• Ability to drive accountability without direct authority.
  

Analytical & Reporting

• Strong analytical and problem-solving ability.
  
• Ability to interpret project progress and identify schedule risks.
  
• Strong reporting and documentation skills.
  
• Ability to convert project information into concise management updates.
  

Tools

Proficiency in project planning and tracking tools such as:

• MS Excel / Google Sheets/Zoho
  
• MS Project / Primavera / similar project management tools
  
• Project management platforms
  
• Dashboard and reporting tools
  

Ideal Past Experience

The ideal candidate may have worked as:

• Project Coordinator
  
• Project Planning Engineer
  
• Project Planning Manager
  
• Project Controls Engineer
  
• Project Management Executive/Manager
  
• Construction Planning Manager
  
• Infrastructure Project Coordinator
  
• Experience should demonstrate strong exposure to planning + coordination + project tracking, rather than only technical site execution.