Project Officer

B A Gladiators is recruiting on behalf of our client, a project management consultancy that plans, manages and delivers projects on behalf of its own clients across a range of sectors. Its work spans oil & gas, pipeline construction, building construction and infrastructure, and it also delivers Engineering, Procurement, Construction and Management (EPCM) contracts. Project management is at the heart of everything it does.

The Project Officer is the Project Manager's right hand on the projects the company manages for its clients. You will keep projects organized, tracked and documented, updating schedules and cost trackers, collecting site progress, maintaining records and registers, and preparing reports, so that the Project Manager can make fast, informed decisions and projects are delivered safely, on time and within budget.

Projects will vary by client, sector, size and complexity. One assignment may be an EPCM pipeline project; the next may be a building, infrastructure or other capital project in a different industry. The Project Officer must be able to set up and run the same disciplined tracking, documentation and reporting on any type of project, and quickly learn the terminology and requirements of each new client and sector.

This is a lean, hands-on environment. The company needs someone who can work independently, use their initiative and find solutions, rather than someone who waits for detailed instructions or relies on a large, highly structured organization around them.

1. Planning support

•    Help prepare the project execution plan, work breakdown structure (WBS) and milestone schedule.

•    Set up and maintain project files, trackers and templates from the start of each project, adapting them to the client and sector.

2. Cost tracking

•    Record project expenditure and keep the cost tracker up to date.

•    Track purchase orders, invoices and payments, and prepare budget variance inputs for the Project Manager.

3. Schedule and progress tracking

•    Update the project schedule (MS Project or Primavera P6) with actual progress.

•    Collect daily and weekly progress from site and flag delays to the Project Manager early.

4. Risk and issue logs

•    Maintain the risk register and issue log and follow up owners until actions are closed.

•    Spot problems early and come to the Project Manager with possible solutions, not just the issue.

5. Communication between departments and stakeholders

•    Help keep a clear, steady flow of information between the departments and disciplines involved in each project (for example engineering, procurement, construction, finance and management), so that everyone works from the same, current information. 

•    Organize project meetings, take minutes and keep the action register current.

•    Draft client update reports and share information with the company's stakeholder management lead as directed.

6. Quality records

•    Coordinate inspections and keep quality control records and inspection reports complete.

•    Compile client acceptance documents for completed work.

7. Document control and reporting

•    Ensure project documentation is adequate, accurate and up to date at every stage, including drawings, approvals, transmittals and change records.

•    Keep all project records organized and audit-ready, and prepare weekly progress reports, milestone tracking reports and the close-out dossier.

8. Coordination

•    Follow up subcontractors, vendors and suppliers on deliveries, materials and agreed actions.

•    Track manpower and equipment on site against the resource plan.

9. Health, safety and environment (HSE)

•    Follow all HSE requirements that apply to each project, on site and in the office.

•    Keep safety meeting records and track HSE corrective actions to closure.

10. Project management consulting support

•    Support the company's consulting assignments for clients in different sectors with research, data gathering, trackers and report preparation.

•    Gather background on each new client's industry, standards and project requirements so the Project Manager is well prepared.

The company is built on competence, professionalism and excellence. It works to international standards and expects the same from every member of its team. You will be joining a group of high-calibre professionals who take pride in the quality of their work and the results they deliver.

REQUIREMENTS

•    B.Eng/B.Sc in Engineering (Civil, Mechanical, Petroleum or related), Project Management, or a related discipline.

•    3–5 years' experience in project support, project controls or site engineering, on oil & gas, pipeline, building construction or infrastructure projects. Exposure to more than one sector, or to a project management consultancy, is an advantage.

•    A proven record of supporting project delivery. You will be asked to give examples of projects you have worked on and your contribution.

•   CAPM, PRINCE2 Foundation or another project management certificate is an advantage, as is COREN graduate registration.

The client is looking for a sharp, high-calibre project professional who can deliver. You will be:

•    A problem solver – when something goes wrong, you think it through and come back with a workable solution, not just the issue.

•    Self-driven – you use your initiative, work independently and follow up until things are done without waiting to be told.

•    Comfortable in a small environment – you thrive in a lean team where roles are broad, and you do not depend on a rigid structure to perform.

•    Highly organised – you keep information accurate and up to date and raise problems early.

•    Adaptable – you pick up new sectors and client requirements quickly and bring the same discipline to every project.

•    Ambitious – you want to grow into a Project Manager role, managing projects across different sectors.