Project Manager

JOB PURPOSE:

The Project Manager is responsible for overseeing the execution of complex power and automation projects from order confirmation to final delivery. This role handles high-value contracts, intricate technical configurations, and cross-functional coordination to ensure successful project on-time delivery, customer satisfaction, and profitability.

KEY ACCOUNTABILITIES:

• Project Planning & Execution:

  • Lead the end-to-end execution of Switchgear & RTU projects with high BOM complexity and strategic importance.

  • Develop detailed project plans, timelines, and resource allocations.

  • Monitor project progress, manage risks, and implement corrective actions as needed.

     

• Customer & Stakeholder Management:

  • Serve as the primary point of contact for key customers and internal stakeholders.

  • Conduct regular project reviews and status updates with clients.

  • Responsible for achieving each customer’s monthly targeted SIOP.

  • Follow up with customers for on time payment settlement/ issuance of LC on time/ issuance of PDC on time as per monthly target set.

  • Ensure alignment between customer expectations and internal capabilities

  • Manage the internal project team and work across functions to drive smooth and successful project delivery

     

• Technical & Commercial Oversight:

  • Responsible for the FAT of each customer’s order which requires inspection. Coordinate, arrange FAT and close out any comments from FAT to have a successful Dispatch Clearance.

  • Review and validate high-value quotations and technical specifications.

  • Coordinate with engineering, procurement, external suppliers and production teams to ensure feasibility and compliance.

  • Manage change orders, scope adjustments, and commercial negotiations.

     

• Cross-functional Coordination:

  • Collaborate with sales, order handling, logistics, and finance teams to ensure seamless execution.

  • Facilitate meetings to align on project milestones and deliverables including internal departments, customers, suppliers and sub-contractors.

  • Ensure timely documentation, invoicing, and project closure.

  • Serve as the technical liaison for Switchgear / Automation projects in the MV sector.

  • Collaborate with the stakeholders to ensure smooth integration and deployment of solutions.

  • Review and validate technical configurations for Power projects in coordination with engineering.

  • Assist in BOM cost optimization related to switchgear components and subsystems.

  • Provide pre-sales technical guidance and product demonstrations where scope is included.

  • Participate in customer training and seminars on switchgear solutions as needed.

     

• Reporting & Documentation:

  • Maintain accurate project records, including schedules, budgets, and communications.

  • Provide regular reports on project status, risks, and financial performance.

  • Support audits and post-project reviews.

  • High Customer Satisfaction

JOB CONTEXT:

The Project Manager is effective in leading and managing projects from awarding of order, through implementation, testing and delivery. Ensuring customer project kick-off is completed within the agreed standard time frame from sales handover to initiation and project is completed within the time frame, with the requested quality and within the approved budgeted costs.

QUALIFICATIONS, EXPERIENCE, & SKILLS:

Minimum Qualifications and Knowledge: 

• Bachelor’s degree in Electrical engineering, Project Management, or related field.

• Candidate experienced in customer coordination, previously dealt with UAE Utilities would be added advantage.

• Require excellent communication skills in English; Arabic speaking would be an advantage.

• Candidate must have valid UAE driving license and preferably own car.

• Candidate will handle sub-contractor coordination as required and necessary.

Minimum Experience: 

• Five to Ten years of experience in Project Management, preferably in electrical distribution or industrial equipment.

Job-Specific Skills:

• Strong understanding of power and automation systems, electrical distribution networks, and BOM structures.

• Proficiency in project management tools (e.g., MS Project, Primavera) and ERP systems (e.g., SAP).

• PMP or equivalent certification is a plus.

Behavioural Competencies:

• Strong leadership and decision-making skills

• Excellent communication, Interpersonal, negotiation and presentation skills 

• High attention to detail and organizational skills

• Ability to manage multiple complex projects simultaneously

• Customer-centric and results-driven mindset

Responsibilities:
1) Project Reporting and Review: Draft project review reports and presentations, including key information, commentary, and recommendations, to support the review process and enable stakeholders to evaluate progress and agree on change.
2) Project Planning: Carry out delegated activities to support the production of workstream and project plans that identify and organize all the activities needed to deliver project objectives and that comply with the organization's project management framework.
3) Document Preparation: Organize and prepare complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for special reports.
4) Requirements Management: Identify, elicit, and document project/process requirements, using appropriate modeling technique, if required. Analyze requirements and validate with original users, eliminating confusion. Define the testing scripts and verification criteria to ensure requirements are met. Maintain documentation and traceability throughout project.
5) Stakeholder Management: Support stakeholder engagement by arranging meetings, events, and other stakeholder engagement activities.
6) Project Risk and Issue Management: Contribute to the management of risks and issues by maintaining and distributing project and program risk registers and issue logs.
7) Continuous Improvement: Contribute to reviewing existing operations in own area of work, and generate new ideas to assist in identifying continuous improvements.
8) Project Scope Definition: Conduct research, workshops, and other activities to support the specification and agreement of project deliverables.
9) Contract Management: Carry out a range of contract management tasks.
10) Project Closeout and Handover: Draft elements of product documentation and user training to support handover to business as usual. Contribute to post-project reviews and identification of lessons learned.
11) Project Resource Management: Carry out delegated activities to support the deployment and effective utilization of project resources.
12) Personal Capability Building: Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching. Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media.

Educational Requirements: Short-Cycle Tertiary Education
General Experience Requirement: Sound experience and understanding of straightforward procedures or systems (7 to 12 months)
Managerial Experience Requirement: Very limited (0 to 3 months)