The Role
Coordinate and drive brand, video, and design projects end-to-end. Manage timelines, task lists, reviews, asset libraries, and vendor logistics. Track status, owners, deadlines, and blockers; facilitate creative reviews and feedback; support production, invoices, and contracts. Keep workstreams organized across internal teams, freelancers, and agencies to ensure timely delivery of decks, web assets, printed collateral, and video deliverables.
Summary Generated by Built In
VitalBio is transforming diagnostics to make proactive care accessible to everyone. We're building technology that can run comprehensive blood tests in minutes, inside clinics and eventually across new care settings.
As we enter an important period for the company, we're looking for a highly organized Project Manager to help keep our brand, video, and design work moving. You'll work closely with our creative, product, leadership, and external partners to coordinate the work behind videos, decks, web updates, brand materials, office collateral, and other design projects.
This is a 6-month contract role for someone early in their career who is sharp, proactive, detail-oriented, and excited to help a fast-moving creative team do excellent work on time.
Key Responsibilities
What you'll do
- Manage timelines, task lists, reviews, and follow-ups across brand, design, video, and marketing projects.
- Help coordinate video projects from pre-production through post-production, including schedules, shot lists, asset collection, reviews, and delivery.
- Keep creative workstreams organized across internal team members, freelancers, agencies, and vendors.
- Track project status, owners, deadlines, blockers, and next steps so nothing quietly falls through the cracks.
- Coordinate design requests for decks, printed materials, office signage, collateral, website assets, and social content.
- Join creative reviews, capture feedback, clarify decisions, and make sure the right people know what needs to happen next.
- Help maintain clean folders, asset libraries, briefs, reference materials, and production notes.
- Support vendor coordination, scheduling, invoices, contracts, and logistics where needed.
- Be the person who brings calm, clarity, and momentum to a lot of fast-moving creative work.
Skills, Knowledge and Expertise
What you'll bring
- 4+ years of experience in project management, creative operations, production, marketing, design coordination, or a similar role.
- Strong organization and follow-through — you love making lists, tracking details, and closing loops.
- Comfort working across many types of creative projects, especially video, brand, design, web, decks, and content.
- Excellent written and verbal communication.
- Good taste and curiosity about brand, design, storytelling, and how creative work gets made.
- Ability to work with designers, writers, videographers, freelancers, agencies, executives, and technical teams.
- Comfort operating in a fast-moving environment where priorities can shift quickly.
- High agency — when something is unclear, you ask, clarify, and move it forward.
- A low-ego, team-first approach; happy to do the detailed work that makes great creative possible.
Nice to have
- Experience coordinating video shoots and creative output.
- Experience working with creative teams, agencies, startups, or in-house brand teams.
- Familiarity with tools like Notion, Asana, Linear, Google Drive, Figma, Slack, or similar.
- Interest in healthcare, science, hardware, or mission-driven technology.
Benefits
How we work
Vital is a late-stage startup building at the edge of what is possible. The work is ambitious, the timelines are real, and the details matter. The people who thrive here are proactive, thoughtful, organized, and energized by helping talented teams do their best work.
This role is in office 5 days a week because the work is highly collaborative and often tied to physical products, creative reviews, shoots, printed materials, office moments, and fast-turnaround execution.
If you want to help shape how a generational healthcare company shows up in the world, we'd love to meet you.
Salary range: $70,000–$100,000 annualized
About
Vital is revolutionizing point-of-care diagnostics with our VitalOne platform, delivering real-time care wherever patients are. Our mission is to democratize health technology, making healthcare more accessible and proactive.Our global team of experts spans chemistry, software, engineering, and microfluidics. We thrive on change, operate on trust, and value diverse perspectives. Our growth-minded culture empowers front-line decision-making and fosters impactful work.We seek tenacious, bold individuals ready to transform healthcare. At Vital, your talent will make a difference as we work to ensure everyone has access to care when and where they need it. Vital Biosciences Inc. is an equal opportunity employer and values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require accommodation in order to participate in our hiring process, please contact us to make your needs known in advance As part of our recruitment process, we may use automated or AI-supported tools to assist with application review and screening. These tools are used to support, not replace, human decision-making. Final hiring decisions are always made by our hiring team.
Skills Required
- 4+ years of experience in project management, creative operations, production, marketing, design coordination, or similar role.
- Strong organization and follow-through; ability to track details and close loops.
- Comfort working across creative projects including video, brand, design, web, decks, and content.
- Excellent written and verbal communication.
- Ability to work with designers, writers, videographers, freelancers, agencies, executives, and technical teams.
- Comfort operating in a fast-moving environment where priorities can shift quickly.
- High agency; proactively asks, clarifies, and moves work forward.
- Low-ego, team-first approach; willing to do detailed execution work.
- Willingness/ability to work on-site 5 days a week for the contract duration.
- Ability to commit to a 6-month contract.
- Experience coordinating video shoots and creative output.
- Experience working with creative teams, agencies, startups, or in-house brand teams.
- Familiarity with tools like Notion, Asana, Linear, Google Drive, Figma, or Slack.
- Interest in healthcare, science, hardware, or mission-driven technology.
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The Company
What We Do
Vital was created to enable proactive, preventative, and accessible healthcare. We're starting with a radically disruptive approach to lab testing. Backed by many years of R&D by world-class scientists and engineers, we are a team of collaborators, re-engineering the nature of care delivery.
