Project Coordinator

Job Profile:

Administrative Operations Specialist 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$65,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Supports and instructs those served by the department with routine to intermediate queries, applies fundamental knowledge of multiple standards, policies and procedures, and maintains accurate and detailed records.

Job Description:

Do you have a knack for project coordination? Do you enjoy building structure, supporting student success, and helping teams operate smoothly in a fast-paced, collaborative environment? Then keep reading below for this Project Coordinator opportunity!

ASU EdPlus is a dynamic unit of Arizona State University focused on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education. We advance the economic, social, cultural, and overall health of the local, national, and international communities served by ASU.

               

Want to know more about working at EdPlus? Watch this short video!

Dreamscape Learn (DSL) is a collaborative venture between Dreamscape Immersive and Arizona State University, merging the most advanced experiential pedagogy with the entertainment industry’s best cinematic storytelling. Our mission is to deliver unique virtual reality and 2D labs and full course experiences that are provably efficacious, readily scalable, and emotionally engaging.

We’re seeking a highly organized, collaborative, and proactive Project Coordinator to join the Dreamscape Learn VR production team. Every day you will make a difference in the lives of others by supporting the development of innovative educational virtual reality experiences and helping student Working Learners contribute within a professional creative and technical production team.

You will be responsible for the day-to-day administrative support and coordination of student Working Learners embedded across creative disciplines such as 3D art, animation, programming, sound, narrative, QA, and UI/UX. You will maintain project documentation, schedules, communication, task tracking, student onboarding and training activities, and follow up to ensure student work remains organized, visible, and moving forward.

Essential Duties:

• Support the development of Dreamscape Learn virtual reality experiences through project coordination, administrative support, and operational activities.

• Support a structured, organized, collaborative, and productive experience for student working learners embedded within the production team.

• Coordinate with production management and department leads to identify appropriate student tasks and ensure work deliverables are clearly documented, assigned, and reviewed.

• Organize and maintain project documentation, schedules, deliverables, communications, and task tracking to ensure work remains organized, visible, and on track.

• Coordinate project meetings, including scheduling, agenda preparation, note-taking, capturing action items, and following up with responsible team members.

• Serve as a central point of communication and help maintain visibility into project progress, feedback cycles, priorities, and status updates.

• Maintain and support project management systems (e.g., Coda) used for tracking student work, schedules, hours, onboarding progress, tasks, and project visibility.

• Support hiring and onboarding logistics for student working learners, including communication, onboarding coordination, and required setup activities.

• Monitor student schedules, submitted hours, workload, and progress through updates, meetings, task reviews, and status reporting to maintain visibility, promote accountability, and proactively identify blockers, risks, or incomplete work.

• Assume or coordinate other duties or projects as assigned or directed.

NOTE: This is an in-person, hybrid position. You must be able to reliably commute to Tempe, Arizona.

Desired Qualifications:

• Bachelor’s degree or higher in a related field.

• Evidence of project management training or certification, such as PMP, CAPM, or any equivalent professional development.

• Experience working in creative production, digital media, game development, virtual reality, or emerging technology environments.

• Experience working with Agile or Scrum-based workflows, including sprint planning, backlog management, stand-ups, retrospectives, and iterative development.

• Demonstrated strong organizational and project management skills.

• Demonstrated strong written and verbal communication skills.

• Demonstrated ability to manage multiple tasks, priorities, and timelines with a high level of attention to detail.

• Demonstrated ability to adapt to changing priorities, evolving workflows, and shifting project needs in a fast-paced work environment.

• Experience maintaining project documentation, meeting notes, dashboards, trackers, schedules, and shared team resources.

• Experience with project management or collaboration tools such as Coda, Airtable, Jira, Trello, or similar platforms

NOTE: Please answer the following question in your cover letter:

• This role supports student working learners across multiple disciplines, schedules, and experience levels. How would you create structure, provide visibility into progress, and balance student support with accountability?

Salary:

$55,000 - $65,000 per year; DOE

Working Environment:

You are a part of EdPlus; however, your desk will be in the workspace at Creativity Commons on the Tempe campus with the Dreamscape Learn team.

ASU EdPlus supports flexible work options, ranging from alternate to hybrid work schedules, subject to approvals per ASU policy. (This is an in-person, hybrid position.)

Applicant must be eligible to work in the United States. ASU EdPlus will not be a sponsor for this position.

Department Statement:

As a central enterprise unit for ASU, ASU EdPlus supports the university charter by focusing on the design and scalable delivery of digital teaching and learning models to increase student success and reduce barriers to achievement in higher education.
ASU EdPlus defines itself through a culture of curiosity, risk-taking, and refusing to accept the status quo. Our employees are valued, respected, and encouraged to be their unique selves. We know that our ability to deliver high-quality services and educational experiences is strengthened by our culture of innovation, driving outcomes through serving learners, achieving milestones, striving for excellence, solving problems, embracing urgency, and being bold.

ASU EdPlus

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23880.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.