Project Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

As Project Coordinator reporting to the Project Operations Lead, you'll provide technology and system administrative support for the regional Project Management team. This on-site role focuses on project system administration, data compliance, and documentation auditing to ensure seamless project execution through handover to the Facilities Management team. As part of JLL's integrated workplace management services, this entry-level position offers excellent exposure to project management with clear advancement opportunities within our organization.

What your day-to-day will look like:

System Administration & Data Management

• Maintain accurate project databases and tracking systems
• Issue child work orders and assign them to Project Managers for vendor engagement
• Generate system exports from Corrigo WO and Azara dashboards for Regional Team Lead meetings

Reporting & Documentation

• Produce standard reports on project status and budgets for internal project team meetings
• Leverage transcript functions to create meeting recaps and action items for internal team meetings.
• Audit and request required documentation from Project Managers for system upload

Compliance & Project Closeout

• Ensure documentation compliance with system submission requirements
• Audit project closeout requirements and verify completion for handover to the Facilities Management team
• Compliance with processes and procedures by Project Management team.

Required qualifications:

• 2+ years in project coordination, facilities management, administrative support, or related field
• Strong attention to detail and ability to manage multiple tasks simultaneously with excellent organizational skills
• Embrace continuous process improvement with adaptability and a solutions-oriented mindset
• Excellent verbal and written communication skills with professional presentation abilities
• Proficiency in Microsoft Office Suite including Excel, Word, PowerPoint, and Outlook with experience in project management software and database management
• Strong interpersonal skills and client service orientation with ability to identify issues and coordinate resolution with appropriate stakeholders
• Ability to work independently with guidance and direction from senior staff

Preferred qualifications:

• Associate degree or relevant coursework in Business Administration, Project Management, Facilities Management, or related field
• Experience in corporate office environments or commercial real estate
• Knowledge of office furniture systems and space planning concepts
• Experience with work order systems and vendor management or procurement processes
• Knowledge of building operations and facilities management
• Experience with change management and employee communications

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [email protected]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.