Project Coordinator

OUR COMPANY:

EOS IT Solutions is a Global Technology and Logistics company, providing Collaboration and Business IT Support services to some of the world’s largest industry leaders, delivering forward-thinking solutions based on multi-domain architecture. Customer satisfaction and commitment to superior quality of service are our top business priorities, along with investing in and supporting our partners and employees.

We are a true International IT provider and are proud to deliver our services through global simplicity with trusted transparency.

POSITION OVERVIEW:

We seek a proactive and detail-oriented Project Coordinator with strong communication skills and a background in AV / network infrastructure. The ideal candidate will excel in data management, have the flexibility to accommodate weekend work and early morning calls, and demonstrate a positive attitude and willingness to learn and adapt to new environments.

 WHAT YOU WILL DO:

• Assist and coordinate projects requirements, including client liaison, scheduling, delivery, and logistics.
• Develop comprehensive project plans that merge customer requirements with company goals / values and coordinate various managers and technical personnel during all project phases.
• Work closely with PM and internal XFN to ensure all projects requirements are delivered on time, aligned within scope and schedule.
• Coordinate a day-to-day requirement with subcontractors and vendors, to ensure effective collaboration and project success.
• Assist PM in maintaining project tracker, equipment delivery and ensure standard guidelines both for Network / IT and AV are always adhered and in line with industry best practices to ensure the highest quality of project delivery.
• Coordinate and work closely with PM for site surveys and project briefings, manage risk assessments, and execute project documentation.
• Proactively identify and manage changes in project scope, identify potential crises, and devise contingency plans.
• Provide regular project updates to PM and senior management and stakeholders.
• Foster relationships with vendors, subcontractors, clients and key partners.
• Ensure compliance with health and safety regulations on project sites.
• Coordinate and facilitate project planning, execution, and closure phases.
• Communicate effectively with stakeholders through oral and written channels, ensuring clear and timely updates on project status and critical milestones.
• Manage project data using Excel, PowerPoint, and OneNote, ensuring accuracy and organization.
• Demonstrate flexibility to work weekends and participate in Monday morning standby calls as required, accommodating the time zones of 12 countries across APAC.
• Maintain a positive attitude and collaborate effectively with cross-functional teams to drive project success.
• Actively seek opportunities for learning and development, quickly adapting to new environments and technologies.
• Utilize 2-3 years of prior experience in project coordination to deliver results-oriented solutions.
• Emphasize delivery and results, ensuring projects are completed on time, within budget, and to stakeholders' satisfaction.

WHAT YOU NEED TO SUCCEED: 

• Excellent oral and written communication skills.
• Proficiency in data management tools, including Excel, PowerPoint, and OneNote.
• Flexibility to work weekends and participate in early morning calls to accommodate APAC time zones.
• Positive attitude with a willingness to learn and adapt to new environments.
• 2-3 years of experience in project coordination.
• Delivery and result-oriented mindset.
• Network Hardware Lifecycle projects: Hardware refresh, ability to plan and execute network hardware refresh projects, procurement logistics, manage staging, oversee UAT, manage weekend refreshes, manage change requests, manage decom, manage disposals or Basic knowledge of network hardware components such as routers, switches, firewalls, and load balancers
• Knowledge of JIRA and Confluence for project management would be a plus. 

EOS is committed to creating a diverse and inclusive work environment and is proud to be an equal opportunity employer. We invite you to consider opportunities at EOS regardless of your gender; gender identity; gender reassignment; age; religious or similar philosophical belief; race; national origin; political opinion; sexual orientation; disability; marital or civil partnership status or other non-merit factor. 

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