The Project Coordinator position details below cover the general duties but may not include all duties. Duties are subject to change to meet office needs and deadlines but will generally fall into the categories below. The role of a coordinator is to fill in any needs to keep the office or project processes moving so we can meet our goals as a team between the Senior Manager of Operations, Operations Manager, Project Managers, Sales/Account Managers and Project/Operations Coordinators.
Pay: $45,000 - $83,000 annually
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.
You may be eligible to participate in a Company incentive or bonus program.
Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Staff & Management
Responsibilities- Payroll entry. This is a data entry role utilizing submitted timesheets that are approved by managers. Hours are copied from the submitted timecards to the payroll system weekly. This process starts on the previous Friday of the payroll week and needs to be fully submitted/approved by 4p EST. This may include tracking vacation and overtime per employee.
- Safety and Technical Certification tracking. This duty includes moving certifications from emails to the proper folders within Sharepoint as well as distributing certifications to various office personnel upon request.
- PPE and General Office Items: Work with vendors to keep the branch common supplies stocked proactively including a few general field items.
- Employee Onboarding: Guide new hires through company-required online training and track progress. Track all PPE and initial equipment in employee folder.
- Office Reception and Shipping: Manage security door access including security photo badges and office access for vendors and other various business appointments. Outgoing shipping labels and shipping coordination as required.
- General Support: Organize and manage clerical tasks as assigned. Candidate should be experienced and independent in Microsoft Office programs with a focus on Excel, Word and Outlook. Typing skills are a must with attention to detail.
- Employee Expenses: Manage employee expense entry into software so managers can approve charges.
- Responsible for project submittals and filing for site badging
- Proven experience in office administration, operations support, or coordination roles.
- Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.
- High level of accuracy and attention to detail, particularly in data entry and time-sensitive tasks.
- Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Strong organizational skills with the ability to maintain digital files, track certifications, and manage documentation.
- Excellent verbal and written communication skills for interacting with employees, managers, vendors, and visitors.
- Experience handling confidential information with professionalism and discretion.
- Comfortable learning new systems (payroll systems, SharePoint, onboarding/training platforms, expense software).
- Customer-service mindset with the ability to support internal teams and respond to operational needs quickly.
- Office Hours: 8 a.m. – 4 p.m. M-F non-holiday
Skills Required
- Experience in office administration, operations support, or coordination roles
- Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word
- High accuracy and attention to detail in data entry and time-sensitive tasks
- Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision
- Strong organizational skills for maintaining digital files, tracking certifications, and managing documentation
- Excellent verbal and written communication skills
- Ability to handle confidential information professionally and discreetly
- Comfort learning payroll, SharePoint, onboarding, training, and expense software systems
- Customer-service mindset and ability to respond quickly to operational needs
ABM Industries Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about ABM Industries and has not been reviewed or approved by ABM Industries.
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Healthcare Strength — Health coverage includes medical, dental, and vision, with some options described as strong (including no‑deductible choices) and added features to support condition management alongside expanded wellness benefits. Programs such as an Employee Assistance Program and FSA/HSA options further support physical and mental wellbeing.
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Retirement Support — A 401(k) savings plan with company match and immediate vesting supports long‑term savings. Complementary protections like life, AD&D, and disability insurance bolster financial security.
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Wellbeing & Lifestyle Benefits — Perks such as paid holidays, vacation and sick/bereavement time, commuter benefits, and discount programs are part of the offering. An emergency relief fund for financial hardship provides additional practical support for eligible employees.
ABM Industries Insights
What We Do
Commercial Cleaning Service That Shines There’s more to janitorial services than a mop hitting the floor. Environmental concerns and new technologies have taken commercial cleaning service to a new level. ABM Janitorial Services combines today’s technology with more than 100 years of innovative experience. That means we can offer you a full range of solutions based on your individual needs – at one site or for multiple locations nationwide. Our uniformed, trained workers use our private label cleaning products and the best equipment for doing the job right. Quality work is reinforced through inspections, detailed record keeping, and exception reporting. Choose ABM for your janitorial services today.
