The Role
Provides administrative and documentation support to divisional and project management teams throughout construction project lifecycles. Coordinates project files, calendars, contracts, submittals, databases, insurance verification, job cost reports, correspondence, and proposal responses. Works with Project Managers on project startup and closeout while maintaining organization, confidentiality, accuracy, and strong communication in a fast-paced environment.
Summary Generated by Built In
Primary Function: Perform administrative duties for divisional and project management teams.
Responsibilities:
- Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle.
- Manages, and takes ownership of duties, calendars, and overall organization in a strong support capacity.
- Consults with Project Managers to complete all required documentation to initiate project start up and closeout.
- Prepares, tracks, and electronically files contract documents.
- Documents project submittals.
- Updates and maintains technical lists and various information databases.
- Verifies subcontractor insurance coverages.
- Assists with creating and maintaining Job Cost reports.
- Edits/proofreads miscellaneous technical letters, correspondence, reports, and other materials.
- Assists with formal responses to requests for proposals and requests for qualifications.
- Promotes integrity, honesty, hard work, safety, and quality throughout all aspects of the project and is a professional representative of M. B. Kahn.
- Performs additional assignments as directed by management or as required for successful project completion.
Required Skills/Abilities:
- 4+ years’ experience as an administrative assistant, preferably in the construction industry.
- Knowledge of AIA software and certificates of insurance are a plus.
- Ability to manage multiple priorities and work in a fast-paced environment while maintaining focus and attention to detail.
- Excellent customer service and interpersonal communication skills.
- Strong Microsoft Office skills including Word, Access, Excel, PowerPoint and Publisher.
- Ability to work independently, self-starter.
- Ability to keep information organized and confidential.
- Associates degree or higher preferred.
Skills Required
- 4+ years of experience as an administrative assistant, preferably in the construction industry
- Knowledge of AIA software
- Knowledge of certificates of insurance
- Ability to manage multiple priorities in a fast-paced environment while maintaining focus and attention to detail
- Excellent customer service and interpersonal communication skills
- Strong Microsoft Office skills, including Word, Access, Excel, PowerPoint, and Publisher
- Ability to work independently and demonstrate initiative
- Ability to keep information organized and confidential
- Associate degree or higher
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The Company
What We Do
M. B. Kahn is a family of licensed construction companies headquartered in Columbia, South Carolina, in continuous operation since 1927. Its specialized companies provide general contracting, construction management, design-build, CM at Risk and preconstruction services for commercial, industrial, healthcare, water and wastewater, public, municipal and education clients across the Southeast. The firm emphasizes quality, reliable service and long-term partnerships with owners.
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