The Role
Provides administrative and document-control support to project management and construction teams. Coordinates project startup and closeout documentation, contract files, submittals, calendars, databases, insurance verification, job-cost reports, correspondence, and proposal responses. Requires strong organization, attention to detail, communication, confidentiality, and proficiency with office, document-management, and construction software. Work is based in Beaufort with occasional travel to nearby offices and local jobsites.
Summary Generated by Built In
Primary Function: Perform administrative duties for divisional and project management teams.
Responsibilities:
- Assists with preparing, coordinating, printing, distributing, tracking, filing and archiving project delivery and construction phase administration files and documents throughout the project life cycle.
- Manages, and takes ownership of duties, calendars, and overall organization in a strong support capacity.
- Consults with Project Managers to complete all required documentation to initiate project start up and closeout.
- Prepares, tracks, and electronically files contract documents.
- Documents project submittals.
- Updates and maintains technical lists and various information databases.
- Verifies subcontractor insurance coverages.
- Assists with creating and maintaining Job Cost reports.
- Edits/proofreads miscellaneous technical letters, correspondence, reports, and other materials.
- Assists with formal responses to requests for proposals and requests for qualifications.
- Promotes integrity, honesty, hard work, safety, and quality throughout all aspects of the project and is a professional representative of M. B. Kahn.
- Performs additional assignments as directed by management or as required for successful project completion.
- Work from the Beaufort office, with occasional travel to Bluffton, Hilton Head, and local jobsites as needed.
Required Skills/Abilities:
- 4+ years of administrative experience (construction industry preferred)
- Proficiency in Microsoft Office, especially Excel and Word
- Experience with Bluebeam, Adobe, or similar software
- Procore experience is a plus
- Ability to learn and work within accounting software systems
- Bookkeeping or accounting background is a plus
- Familiarity with AIA documents and certificates of insurance is a plus
- Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent attention to detail and communication skills
- Ability to work independently and maintain confidentiality
- Associate’s degree or higher preferred
Skills Required
- 4+ years of administrative experience
- Construction industry experience
- Proficiency with Microsoft Office, especially Excel and Word
- Experience with Bluebeam, Adobe, or similar software
- Procore experience
- Ability to learn and work within accounting software systems
- Bookkeeping or accounting background
- Familiarity with AIA documents and certificates of insurance
- Strong organizational skills and ability to manage multiple priorities
- Excellent attention to detail and communication skills
- Ability to work independently and maintain confidentiality
- Associate's degree or higher
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The Company
What We Do
M. B. Kahn is a family of licensed construction companies headquartered in Columbia, South Carolina, in continuous operation since 1927. Its specialized companies provide general contracting, construction management, design-build, CM at Risk and preconstruction services for commercial, industrial, healthcare, water and wastewater, public, municipal and education clients across the Southeast. The firm emphasizes quality, reliable service and long-term partnerships with owners.
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