The Role
Coordinates grant-funded projects by developing plans and timelines, organizing training and meetings, managing data and budgets, tracking progress, resolving obstacles, preparing reports and documentation, and serving as liaison among departments and stakeholders. The role also supports project design, protocol adherence, fiscal reporting, quality assurance, and event execution.
Summary Generated by Built In
Be Well Institute on Substance Use and Related Disorders is currently seeking a Project Coordinator. We are a comprehensive, low-barrier system dedicated to improving substance use care and mental health support across Texas. Our work combines clinical care, cutting-edge research, workforce development, and community partnerships to make a lasting difference in the lives of individuals and families affected by substance use and addiction.
ResponsibilitiesThis is a grant funded position. Your employment may be terminated by you or UT Health San Antonio at any time regardless of the anticipated end date of the grant.
- Ensures projects run smoothly by overseeing a workflow, scheduling assignments, evaluating the course of the project and reporting its status to the management and stakeholders.
- Creates project plans and timelines to ensure adherence to established guidelines and ensures projects are administered according to protocol.
- Coordinates and organizes project activities to include training, data management, statistical analysis and budget preparation.
- Tracks progress, identifies and resolves obstacles.
- Oversees fiscal reporting to include monitoring expenditures and preparing financial reports.
- Provides status updates on the progress of the project.
- Ensures effective preparation and delivery of all project events, meetings and production of all necessary documentation.
- Serves as the project liaison between the various departments and stakeholders.
- Participate in project design meetings and propose improvements if necessary
- Performs all other duties as assigned.
- General business knowledge to plan, organize, and control resources, procedures, and timing for an administrative or business process.
- Solid organizational skills, including coordination, multi-tasking and time management.
- Strong verbal, written and interpersonal communication skills.
- Extensive knowledge of common Microsoft Office software (Word, Excel, PowerPoint, MS-Project, Outlook, etc.).
- Strong focus on quality assurance with attention to detail and ability to apply protocols.
- Ability to work independently to collect, research and organize data.
- Strong problem-solving skills and ability to meet deadlines.
- Team-management and leadership skills.
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Skills Required
- General business knowledge to plan, organize, and control resources, procedures, and timing for administrative or business processes.
- Strong organizational skills, including coordination, multitasking, and time management.
- Strong verbal, written, and interpersonal communication skills.
- Extensive knowledge of Microsoft Office software, including Word, Excel, PowerPoint, Microsoft Project, and Outlook.
- Attention to detail and ability to apply protocols while maintaining quality assurance.
- Ability to work independently to collect, research, and organize data.
- Strong problem-solving skills and ability to meet deadlines.
- Team management and leadership skills.
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The Company
What We Do
UT Health San Antonio™, one of the country’s leading health sciences universities, is the leader in south/central Texas funding for the National Institutes of Health (NIH). The university’s schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have produced more than 33,000 alumni. The $806.6 million operating budget supports four campuses in San Antonio and Laredo, and is the primary driver of its community’s $37 billion biomedical and health care industry. For more information on the many ways “We make lives better®,” visit uthealthsa.org.
