Project Coordinator

About Us:

Headquartered in Dallas, Texas, Divcon delivers fully integrated automation solutions nationwide that optimize performance, energy efficiency, and reliability across HVAC, lighting, power monitoring, and mission-critical systems. Leveraging advanced technologies - including Allen-Bradley PLCs, Ignition SCADA, and Delta DDC systems - we combine deep technical expertise with field-tested execution to deliver precise, scalable, and high-performance solutions.

About the role:

The Project Coordinator is a project delivery support role designed to assist Project Managers in the successful execution of data center controls construction projects. This position provides administrative coordination, documentation management, schedule tracking, financial support, and cross-functional communication to ensure projects are executed efficiently and in accordance with company standards.

The Project Coordinator contributes to project success by maintaining documentation workflows, supporting cost and schedule tracking, coordinating vendors and field teams, and assisting with internal and client communication.

Key Responsibilities:

Project Coordination & Execution

• Support Project Managers in coordinating day-to-day execution of data center controls projects.

• Assist in updating project schedules, track milestones, and identify potential risks or delays.

• Coordinate internal teams, subcontractors, and vendors to support timely project delivery.

• Assist with mobilization planning, site access documentation, and workforce logistics.

• Support preparation of project status reports and internal dashboards.

Documentation & Controls

•  Manage document control processes, including submittals, RFIs, change logs, drawings, contracts, and closeout documents.

• Maintain accurate and organized project files in project management, accounting, and document systems.

• Track submittals and RFIs to ensure timely processing and follow-up.

• Prepare meeting agendas, capture minutes, and track follow-up actions.

• Update project management systems with current status notes, documentation, and dependencies.

Client & Stakeholder Support

• Assist Project Managers with communication workflows and documentation required by clients.

• Support coordination between engineering, procurement, accounting, and field teams.

• Maintain action item logs and ensure timely follow-through on assigned tasks.

Cost, Billing & Administrative Support

• Assist with budget tracking, cost coding, and invoice support.

• Track purchase orders, subcontractor pay applications, vendor invoices, and material receipts.

• Support preparation and tracking of change orders and associated documentation.

• Coordinate with accounting to ensure accurate billing and job cost reporting.

• Monitor committed costs versus budget and escalate discrepancies to the Project Manager.

Field & Closeout Support

• Track daily reports and assist in compiling project progress documentation.

• Support workforce planning documentation and field reporting processes.

• Assist in tracking punch-list items and project closeout requirements.

• Help assemble O&M manuals and closeout packages.

• Archive project records in accordance with company standards.

Qualifications:

Required

•  2+ years of project coordination or project administration experience in construction or related industries.

• Strong organizational skills with the ability to manage multiple projects simultaneously.

• High attention to detail and documentation accuracy.

• Proficiency with Microsoft Office (Excel required).

• Experience with project management or accounting platforms.

Preferred

• Experience supporting MEP, controls, building automation, or data center construction projects.

• Associate’s or Bachelor’s degree in Construction Management, Business, or related field.

• Basic understanding of construction financial processes including budgets, cost codes, and change orders.

• Experience with platforms such as Procore, Monday.com, Sage Intacct, Foundation, or similar systems.

Physical Requirements:

• Sit and/or stand for extended periods (typically 6-8 hours per day) while performing computer-based tasks and facility support tasks.

• Use hands and fingers to operate standard office equipment, including computers, keyboards, mice, telephones, scanners and printers.

• Occasionally stand, walk, bend, stoop, or reach to access filing cabinets, retrieve documents, or attend meetings.

• Lift, carry, push, or pull light objects and materials weighing up to 20-25 pounds (e.g., boxes of files or office supplies).

• Have sufficient vision (with or without correction) to read computer screens, printed documents, and small print; and sufficient hearing to communicate effectively by phone and in person.

• Work in a typical indoor office environment with moderate noise levels from office equipment, conversations, and occasional interruptions. 

Benefits & Total Rewards:

• Opportunities for Growth 
  Hands-on training and career advancement in an exploding data-center industry.
• Medical, Dental, and Vision Insurance 
  We cover 100% of individual medical premiums and help offset the cost of family coverage.
• 401K with Employer Match 
  Eligible after 90 days, with company matching to help you invest in your future.   
• Disability Coverage 
  Both short- and long-term disability insurance provided at no cost to our employees.  
• Flexible PTO 
  Take time off when you need it, no accruing time necessary.

• Field-Based Employee Benefits
  For eligible field-based roles that require travel, Divcon covers all business travel expenses and provides a per diem, phone allowance, tools, and PPE at no cost. Eligible employees also receive paid training and additional reimbursable business expenses.