This is a remote position.
About Us
At Ellit Groups, we are passionate about bridging the gap between healthcare operations and IT, with the patient at the center of everything we do. Our mission is to drive innovation and deliver impactful solutions that redefine how care is delivered in the industry.
Ellit Groups is a Private Equity-backed, woman, minority-led healthcare IT consulting firm focused on Provider and Payer organizations. We partner with healthcare leaders who value operational excellence, real-world experience, and diverse perspectives to drive better outcomes.
Our firm is built by former healthcare operators who understand the realities of running complex healthcare systems. This combination of operator credibility and investment-backed growth enables us to deliver high-impact, scalable solutions.
We differentiate ourselves by bringing practical experience, executive-level insight, and a relentless focus on quality and outcomes. Our success is directly tied to our clients’ success.
Role Overview
The Project or Portfolio Coordinator plays a key role in supporting successful planning, execution, monitoring, and close out under the direction of a Project Manager or Program Manager during a healthcare IT and/or transformation projects. The ideal candidate is detail-oriented, highly organized, and is focused on communication and collaboration as an essential part of their role. This role requires a self-starter who completes work within the established timeframes; takes specific action to ensure complete and accurate work with high quality, and an ability to evaluate workload and adjust schedules and priorities as required.
Key Responsibilities
- Project Support: Provides day-to-day coordination and administrative support to PMO Project Managers to help ensure deliverables are tracked, documented, and communicated throughout the project lifecycle (initiation “discovery” - closing)
- Project/Program Reporting: Support the creation and maintenance of project or portfolio dashboards, RAID logs, executive reporting, and status reporting tools to ensure up-to-date portfolio visibility and accountability.
- Project Coordination: Maintain project documentation (e.g., project plans, meeting notes, risk logs, status reports), schedule meetings, and support day-to-day coordination needs across one or more projects or programs.
- Team & Stakeholder Communication: Support communication between project teams, leadership, and external partners by documenting updates, tracking action items, and escalating risks to the Project Manager as needed.
- Process Support: Assist in the standardization and continuous improvement of project management tools, templates, and methodologies across the PMO.
- Logistics & Planning: Organize project team logistics including scheduling, file management, and task tracking. Support resource management planning efforts as needed.
- Tool Proficiency: Utilize PMO tools such as Smartsheet, MS Project, Excel, and PowerPoint to track progress, assist in status reporting, and support portfolio-wide alignment.
Requirements
- Education: Associate degree required (or equivalent education/experience)
- Experience: 1 - 3 years of experience in supporting projects or administrative support in a professional setting—preferably within healthcare or IT environments.
- Organizational Skills: Exceptional attention to detail and ability to manage own work while tracking others tasks, dependencies, and follow-ups across multiple team members.
- Communication: Excellent communication skills, both written and verbal, including: experiences working with organizational leaders, capturing meeting minutes, drafting project status summaries, and follow up with individuals on action items in a professional and organized manner.
- Technology Skills: Proficiency in Microsoft Office Suite, Smartsheet, SharePoint, project management software tools, and other collaboration tools.
- Team-Oriented: Works effectively in cross-functional teams and adapts quickly in dynamic environments. Establish and maintain effective working relationships with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds.
- Client-Facing Professionalism: Ability to interact confidently with internal and client stakeholders in meetings, presentations, and day-to-day communications.
Preferred
This role offers a clear growth path into Project Manager within Ellit Groups, these credentials are considered a plus for future growth:
- Bachelors Degree, preferred
- PMI Education (CAPM or PMP), preferred
- ITIL Certification, preferred
Benefits
What We Offer
- Competitive salary and benefits.
- Opportunities for professional growth and development.
- A supportive, collaborative, and innovative work environment.
Benefits
Ellit Groups provides comprehensive benefits options to salaried employees, including:
- Medical, Vision, Dental, Short-Term and Long-Term Disability, and AD&D Insurance
- Medical and Dependent Care FSA
- 401k Retirement Plan
- 6 Paid Holidays and Flexible Paid Time Off
To protect the health and safety of our workforce, clients, patients, and communities we serve, Ellit Groups requires all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some clients require full COVID-19 vaccination, including boosters, as an essential job function. Ellit Groups adheres to all federal, state, and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary documentation from candidates to ensure compliance.
Ellit Groups is proud to be an equal opportunity and affirmative action employer committed to fostering an inclusive environment. We do not discriminate based upon race, religion, color, national origin, age, sex, sexual orientation, gender, gender identity, Veteran status, disability, any other characteristic protected by local, state, or federal laws, rules or regulations. We are committed to providing reasonable accommodation for disabilities or special needs. If you have a disability or special need that requires accommodation, please contact us at [email protected].
Skills Required
- Associate degree or equivalent education and experience
- 1 to 3 years of experience supporting projects or providing administrative support in a professional setting
- Exceptional attention to detail and ability to manage personal work while tracking tasks, dependencies, and follow-ups across multiple team members
- Excellent written and verbal communication skills, including meeting minutes, project status summaries, and action-item follow-up
- Proficiency in Microsoft Office Suite, Smartsheet, SharePoint, project management software, and collaboration tools
- Ability to work effectively in cross-functional teams and adapt to dynamic environments
- Ability to interact confidently with internal and client stakeholders
- Bachelor's degree
- PMI education, CAPM, or PMP certification
- ITIL certification
What We Do
Ellit Groups is a multifaceted healthcare IT consultancy specializing in healthcare and life sciences. The firm provides agile EHR, ERP, and ITSM solutions, focusing on strategic advisory, implementation, and performance improvement. By bridging the gap between people, processes, and technology, Ellit Groups helps healthcare systems, payviders, and health plans optimize operational efficiency, reduce provider burnout, and enhance patient care through comprehensive digital transformation.
