The Role
Provide operational and administrative support to the Executive Director of Administration for FIFA Women's World Cup 2027. Manage scheduling, prepare meeting materials, draft minutes, track action items, coordinate projects across the Administration Division, support reporting and documentation, and organize workshops and meetings to ensure effective internal organization and alignment across departments.
Summary Generated by Built In
FIFA has established a Local FIFA Subsidiary in Brazil to work together with FIFA Zurich to deliver the biggest women’s sporting event in the world, the FIFA Women’s World Cup 2027™ (“FWWC2027”) that for the first time ever, is hosted in South America in Brazil. Now is your time to be part of the workforce that is creating this unique and unforgettable experience.
Please submit your CV in English, as it will be reviewed by an international team.
Please submit your CV in English, as it will be reviewed by an international team.
THE POSITION
The Administration Project Coordinator will support the Executive Director of Administration in the planning, coordination, and day-to-day management of operational activities related to the FIFA Women’s World Cup 2027.
This role is critical to ensure effective internal organization, structured follow-up of strategic priorities, and seamless coordination across functional areas under the Administration Division. The position requires strong organizational skills, attention to detail, and the ability to manage multiple workstreams in a dynamic and high-performance environment.
KEY RESPONSIBILITIES
- Provide direct operational and administrative support to the Executive Director of Administration.
- Manage and coordinate the Director’s agenda, including scheduling meetings and prioritizing commitments.
- Prepare meeting materials, including agendas, presentations, and briefing documents.
- Draft and distribute meeting minutes, ensuring accurate documentation of decisions, action items, and next steps.
- Track follow-up actions and ensure timely progress with functional area leaders.
- Monitor ongoing projects and support coordination across areas under the Administration Division.
- Facilitate communication and alignment between departments to ensure operational efficiency.
- Support the development of reports, dashboards, and internal documentation.
- Assist in organizing workshops, coordinating meetings, and planning sessions.
- Ensure proper document management and information flow within the Administration Division.
YOUR PROFILE
- Effective Communication and Trust Building: Skilled in fostering open communication and creating an environment of trust. Capable of understanding and addressing the needs and expectations of others, identifying and resolving conflicts, and delivering impactful presentations in a matrix organization.
- Client-Centric Approach: Consistently demonstrates respect and professionalism toward clients (colleagues, superiors, other stakeholders). Clearly defines and aligns on expectations, ensuring client needs are met and exceeded. Receives positive client feedback, builds strong, trusting relationships, and anticipates client needs. Maintains a flexible and innovative mindset in service delivery.
- Proven project management skills, with experience coordinating multi-stakeholder initiatives.
- Planning and Resource Management: Skilled in developing detailed, chronological plans, setting priorities, and allocating resources effectively. Implement systems for tracking progress and control, and adapt plans as needed to achieve objectives. Maintains a strong focus on reporting and accountability.
- Strong organizational skills and ability to manage multiple priorities simultaneously.
- Excellent written and verbal communication skills in English (additional languages are a plus).
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), understanding of Power BI would be appreciated.
- Ability to work in a fast-paced, international environment with high levels of responsibility.
- Proactive, detail-oriented, and solution-driven mindset.
- Right to work in Brazil.
- Fluent in English (spoken and written)
- Fluent in Portuguese (spoken and written)
- Ability to re-locate to Rio de Janeiro.
About
We are FIFA, the global governing body for football.Our vision is to make football truly global, diverse and inclusive, for the benefit of the entire world. The last FIFA World Cup in Qatar in 2022 attracted more than 5 billion viewers and the last FIFA Women's World Cup in Australia and New Zealand in 2023 was the greatest-ever FIFA Women's World Cup that inspired millions of girls and women around the globe. The opportunities for growth are exciting.We are a modern organisation with over 800 passionate employees who are Living Football every day. Our headquarters are based in Zurich, Switzerland, and we have offices in Miami, Paris and Rabat, plus eleven regional offices from New Zealand to India, South Africa, Panama and Paraguay.
Skills Required
- Provide direct operational and administrative support to an Executive Director
- Manage and coordinate executive calendar, scheduling, and priorities
- Prepare meeting materials, agendas, presentations, and briefing documents
- Draft and distribute meeting minutes and track follow-up actions
- Proven project management skills coordinating multi-stakeholder initiatives
- Strong planning, resource management, and reporting skills
- Excellent written and verbal communication in English (spoken and written)
- Fluent in Portuguese (spoken and written)
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Understanding of Power BI
- Ability to work in a fast-paced, international environment and manage multiple priorities
- Proactive, detail-oriented, solution-driven mindset
- Right to work in Brazil
- Ability to relocate to Rio de Janeiro
Am I A Good Fit?
Get Personalized Job Insights.
Our AI-powered fit analysis compares your resume with a job listing so you know if your skills & experience align.
Success! Refresh the page to see how your skills align with this role.
The Company
What We Do
FIFA (Fédération Internationale de Football Association) is the international governing body for association football, futsal, and beach soccer. It is responsible for organizing major international tournaments, such as the World Cup, and works to grow the game globally, promote inclusivity, and advocate for integrity and fair play. Headquartered in Zurich, Switzerland, it oversees 211 national associations and invests in football development worldwide to ensure the sport remains accessible and beneficial to all.
.png)
