Project Administrator

COMPANY OVERVIEW

Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, design-build, and public-private partnerships. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as one of the nation’s top 50 general contractors, and the 3rd ranked solar EPC nationwide. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement and employee development. Its employees consistently rank Moss as one of the best places to work.

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Moss' Project Administrator is responsible for supporting project teams by ensuring all labor, workforce, subcontractor, and compliance documentation is collected, reviewed, tracked, and submitted accurately and on time. The ideal candidate will have experience working on publicly funded construction, development, or contracting projects and a thorough understanding of the reporting and documentation requirements associated with HUD-funded work.

WHO YOU ARE

You are a detail-oriented and highly organized Project Administrator with experience in certified payroll processing, Section 3 compliance tracking, MWBE/SBE participation reporting, and federal/state contract compliance, particularly for projects funded through HUD and other public funding sources.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

• Administer and track all certified payroll submissions for contractors and subcontractors to ensure compliance with applicable federal, state, and local labor regulations.

• Monitor compliance with Davis-Bacon prevailing wage requirements and related labor standards on publicly funded projects.

• Maintain and manage Section 3 tracking and reporting, including workforce and business utilization data, outreach efforts, and documentation of compliance activities.

• Track and report MWBE/SBE participation to ensure adherence to contract goals and funding requirements.

• Coordinate collection, review, and filing of subcontractor compliance documents, including but not limited to:

  • Certified payroll reports

  • Workforce utilization reports

  • MWBE/SBE certifications

  • Section 3 business and employee documentation

  • Insurance certificates

  • Contractor/subcontractor agreements

  • Licenses and other required compliance records

• Prepare, maintain, and submit compliance reports for HUD-funded, federal, state, and locally funded projects.

• Serve as a liaison between project managers, contractors, subcontractors, consultants, and funding agencies regarding compliance requirements and documentation.

• Review project contract documents to identify compliance obligations and ensure all reporting deadlines are met.

• Maintain accurate digital and physical project records for audits, agency reviews, and internal reporting.

• Assist with project setup, vendor onboarding, and contract administration related to compliance requirements.

• Support audits, monitoring visits, and agency requests by compiling complete and accurate documentation.

• Communicate proactively with subcontractors and internal teams to resolve missing or non-compliant submissions.

• Stay current on changes to HUD, federal, state, and local compliance regulations affecting project administration.

EDUCATION AND WORK EXPERIENCE

• Associate’s or Bachelor’s degree in Business Administration, Construction Administration, Public Administration, or a related field preferred; equivalent experience will also be considered.

• 3+ years of experience in project administration, contract administration, or compliance administration, preferably in construction, development, public works, or government-funded projects.

• Demonstrated experience with:

• Certified payroll reporting

  • Section 3 tracking and compliance

  • MWBE/SBE participation reporting

  • Federal and state compliance requirements

  • HUD-funded projects

• Strong understanding of Davis-Bacon, labor compliance, and public funding documentation requirements.

• Excellent organizational skills with strong attention to detail and accuracy.

• Ability to manage multiple projects, deadlines, and reporting requirements simultaneously.

• Strong written and verbal communication skills.

• Proficiency in Microsoft Office, especially Excel, Word, and Outlook.

• Experience maintaining detailed records and preparing reports for audits and regulatory review.

PREFERRED QUALIFICATIONS

• Experience working with general contractors, developers, construction management firms, housing agencies, or public-sector organizations.

• Familiarity with compliance platforms, project management systems, or payroll/reporting systems used for publicly funded construction projects.

• Knowledge of additional workforce and supplier diversity compliance programs.

• Experience interacting with HUD, local housing authorities, municipalities, or state funding Agencies.

JOB TITLE: PROJECT ADMINSTRATOR

JOB LOCATION: ALLEN, TX

CLASSIFICATION: FULL TIME – EXEMPT – SALARIED

Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.