Project Administrator

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We continually look for motivated and skilled individuals who are interested in supporting our customers – healthcare professionals who use our products to help patients and their communities.

We currently have the following opportunity available - please contact us for more details!

This is a Hybrid Role in Atlanta, GA

• Review contract requirements to ensure accuracy and completeness of the order booking process
• Complete order booking process, which will drive customer orders to the ERP system against relevant Product Supply Centers. 
• Communication with the Project Management Team will help ensure dates are aligned with the Project Schedule. 
• Ensure all shipment dates, including shipment transit times, are aligned with the customer orders to meet delivery dates as indicated in the Project Schedule. 
• Ensure all contractually required Third Party items are purchased to meet forecasted installation date by evaluating the current vendor lead times. 
• Tracking of all shipments to ensure consolidation at regionally supported warehouses is complete to support project delivery timeline.
• Communication with the Project Management Team to inform of any shipment and or delivery risks that are being tracked by the Team.
• Ensure all customer invoices are generated in a timely manner in accordance with the contractual payment terms and project schedule. 
• Update and maintain project data requirements within the ERP system.
• Action internal activities related to projects from initiation to closure.
• Processes contract amendments in a timely manner after approval and execution.
• Work closely with Regional Logistics Companies to ensure delivery from storage to site is completed on time as per logistics booking. 
• Process product returns to Product Supply Center and Spares Warehouses as needed.
• Represent department at weekly project planning meetings, such as production scheduling with Product Supply Centers
• Other duties as assigned or requested.
• Incorporate Elekta values into all department functions and responsibilities
• Relevant Knowledge, skills and competencies - (For the role, specify the following: - educational background and knowledge, - details of relevant experience, - skills required for the role, - key performance competencies that are required)

Skills Required --

• Effective written and verbal communication skills, strong ability to multi-task and attention to detail.
• Ability to work in a rapidly changing environment without direct supervision and across multiple levels of the organization.
• Ability to work both independently and as part of the team.
• College Degree in Business or equivalent work experience
• Strong organizational, planning, time, and task management skills. 
• Logistics knowledge plus but not required.
• Root Cause Analysis skills
• Ability to collect, organize and analyze complex data, summarize findings, develop conclusions and recommendations from appropriate data sources. 
• Understand basic finance and accounting concepts and terminology
• Strong PC skills in Word, Excel, and Power Point.
• Position requires overnight travel for less than 5% of the time.
• The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.Physical Demands: While performing the duties of this job, employee is occasionally required to stand, walk, sit, and use hands to handle objects and tools; reach with hands and arms, talk and hear.  Employee must occasionally lift and/or move light to moderate weight. Specific vision abilities required by the job include close vision and the ability to adjust focus.Work Environment: The noise level and temperature in the work environment is usually moderate.  Travel: Must be able to travel up to 5% of the time.