Turner & Townsend is a global professional services company with over 22,000 people in more than 60 countries.
Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success.
Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions.
We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world.
Please visit our website: www.turnerandtownsend.com
Job DescriptionWe are seeking a Project Administrator with experience in a similar role. As Project Administrator you will be responsible for providing high quality general administrative support to the team to implement and maintain an efficient and effective administrative function. This is an exciting role with lots of opportunities to get involved in.
Main Duties
Provide general administration support to the team as appropriate
Produce, format and amend CVs, minutes, letters, reports, presentations and any other documents if requested
Keep all team documents up to date (mailing lists, organisational charts etc.)
Inputting and receipting purchase orders onto the finance system as and when needed
Answer and field general queries to the team, providing assistance as required
Mobilisation of new starters onto the project
Photocopying, printing, binding, laminating and scanning documents as requested
Providing day-to-day assistance to the Directors as necessary to contribute to the smooth running of the team
Book meeting rooms as requested and maintain and manage electronic booking system, set up rooms as per requests including arranging for refreshments to be provided in advance of booked meetings. Set up equipment as requested
Order PPE and Business Cards for the team when required
Track team training compliance, timesheets, holidays etc.
Organise couriers for the Team
Updating the Contacts and Marketing database
Assist with the planning and organisation of events as when required
Liaise with other office Team Administrators and Business Assistants
Liaise with external contacts
Managing highly confidential information
Conduct research and information gathering when required
Prepare expense returns for team as required
Management of the people database
Demobilisation of leavers
Team Administrator/Team Secretary/Project Administrator already, looking after a large and busy team
Excellent Microsoft Office skills using Word, Excel, PowerPoint etc
Professional, highly organised, efficient, reliable, good eye for detail, confident, self-motivated, proactive, good telephone manner, willing to go ‘the extra mile’.
Works well in a team and can work on their own initiative with minimum supervision.
Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.
We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance.
Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.
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Please find out more about us at www.turnerandtownsend.com/
SOX control responsibilities may be part of this role, which are to be adhered to where applicable.
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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time.
Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.
Skills Required
- Previous experience as a Team Administrator, Team Secretary, or Project Administrator supporting a large and busy team
- Excellent Microsoft Office skills (Word, Excel, PowerPoint)
- Highly organised, efficient, reliable with strong attention to detail
- Confident, self-motivated, proactive with a good telephone manner
- Ability to work well in a team and on own initiative with minimum supervision
- Experience handling purchase orders and finance system input/receipting
- Experience managing highly confidential information
What We Do
Working in partnership makes it possible to deliver the world’s most impactful projects and programmes. Together with our clients, we turn challenge into opportunity and complexity into success across real estate, infrastructure, energy and natural resources.
