Project Admin

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CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

Job Description

We are looking for a Project Admin to manage departmental operations, coordinate meetings, support cross-functional communication, oversee travel arrangements, and provide administrative support that enables leaders and project managers to focus on execution. This position will be a contract and onsite in Miramar, FL.

What You’ll Do

• Plan, schedule, and facilitate recurring and ad hoc team meetings, including preparing agendas and managing Outlook calendar invitations

• Take detailed meeting notes and distribute action items, decisions, and meeting summaries

• Collect status updates from project managers and consolidate information into professional PowerPoint presentations for leadership review

• Coordinate end-to-end meeting logistics, including scheduling, room or virtual setup, materials preparation, and follow-up activities

• Arrange domestic and international travel, including flights, accommodations, and itineraries

• Serve as the primary point of contact for administrative support across the department

• Maintain shared calendars, trackers, and documentation to ensure accurate and up-to-date information

• Support resource planning activities by tracking team capacity and project staffing needs

• Identify and implement process improvements to streamline administrative workflows and reporting

What You'll Need
Required:

• Experience in an administrative, coordinator, executive support, or similar role

• Experience supporting meetings, managing calendars, and coordinating departmental activities

• Strong written and verbal communication skills with the ability to organize and present information clearly

• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities

• Ability to work independently, take ownership of responsibilities, and follow through on commitments

• Experience collaborating with cross-functional teams, leadership, and external vendors

• Proficiency in Microsoft Outlook, including calendar management, meeting coordination, and inbox organization

• Strong Microsoft PowerPoint skills with the ability to create professional presentations from raw data and updates

• Proficiency in Microsoft Word and Excel for documentation, tracking, and reporting

Preferred:

• Experience supporting project management or resource planning activities

• Familiarity with Power BI or a willingness to learn data visualization and reporting tools

• Interest in developing skills related to project coordination, business analysis, or data analysis

Physical Demands

• Ability to safely and successfully perform the essential job functions consistent with the ADA and other federal, state and local standards

• Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

• Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to [email protected] or (888) 824 – 8111.

EEO Statement

It is the policy of Computer Aid, Inc.(CAI) not to discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. It is also the policy of CAI to take affirmative action to employ and to advance in employment, all persons regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or protected veteran status, and to base all employment decisions only on valid job requirements. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, including apprenticeship, at all levels of employment.

Employees and applicants of CAI will not be subject to harassment on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or because he or she is a protected veteran. Additionally, retaliation, including intimidation, threats, or coercion, because an employee or applicant has objected to discrimination, engaged or may engage in filing a complaint, assisted in a review, investigation, or hearing or have otherwise sought to obtain their legal rights under any Federal, State, or local EEO law is prohibited.

The pay range for this position is listed above. Exact compensation may vary based on several factors, including location, experience, and education. Benefit packages include medical, dental, and vision insurance, as well as 401k retirement account access. Employees in this role may also be entitled to paid sick leave and/or other paid time off as provided by applicable law.